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Best Krisp Alternatives

Written by Camin McCluskey

Co-Founder & CTO

Edited by Steph Leung

Product & Operations Lead

Updated onMar 14, 2025
Krisp has established itself as a leading noise-cancellation solution for virtual meetings, helping professionals maintain clear audio quality regardless of their environment. However, as teams increasingly rely on virtual collaboration, many organizations discover they need more than just noise suppression—they require comprehensive meeting intelligence, customizable workflows, and specialized features tailored to their unique use cases. While Krisp excels at creating distraction-free audio environments, alternatives like Otter.ai, Fathom, Spiky, Fireflies.ai, and Supernormal offer specialized capabilities that address specific team needs beyond basic audio enhancement. Whether your organization prioritizes in-depth meeting analysis, customizable templates, sales engagement metrics, mobile recording, or workflow automation, understanding these alternatives helps ensure you select the right tool for your team’s collaboration requirements.

Best alternatives to Krisp

For Teams needing comprehensive meeting analysis and insights:

Otter.ai product logo

Otter.ai

Stackfix Rating:

6.0 / 10

While Krisp excels at audio quality, Otter.ai delivers superior meeting analysis capabilities through three key advantages. First, its AI assistant provides comprehensive meeting insights, allowing teams to ask nuanced questions across multiple meetings and receive detailed, source-cited responses. Second, Otter.ai enables teams to analyze themes across all meetings—a critical feature Krisp lacks for tracking recurring topics and trends. Third, Otter.ai enhances meeting navigation with bookmarking functionality and commenting capabilities, helping teams quickly locate and collaborate on important discussion points.

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For teams needing customizable meeting templates:

Fathom product logo

Fathom

Stackfix Rating:

6.9 / 10

While Krisp offers limited template options, Fathom provides extensive template flexibility. Teams can leverage Fathom’s template system through three primary approaches: First, users can select from pre-built templates optimized for different meeting types. Second, they can modify existing templates to match their team’s specific needs. Third, they can create entirely new templates from scratch. Fathom’s template customization is further enhanced by its AI assistant, which can regenerate summaries based on specific template instructions, ensuring consistent and properly formatted meeting documentation across the organization.

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For sales teams focusing on engagement analytics:

Spiky product logo

Spiky

Stackfix Rating:

7.1 / 10

Sales teams seeking engagement analytics will find Spiky outperforms Krisp in three crucial areas. First, Spiky’s comprehensive engagement metrics provide detailed emotional analysis and attention tracking, offering nuanced insights beyond basic talk-time statistics. Second, Spiky’s keyword tracking system monitors specific sales topics across meetings, while Krisp lacks this capability. Finally, Spiky’s customizable templates and sales playbooks enable real-time deal progress monitoring, whereas Krisp offers no template customization for tracking sales performance.

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For mobile users who need in-person meeting recording:

Fireflies.ai product logo

Fireflies.ai

Stackfix Rating:

6.9 / 10

Mobile users seeking to record in-person meetings will find Fireflies.ai superior to Krisp for three compelling reasons. First, Fireflies.ai offers a dedicated mobile app that enables one-click recording of in-person meetings, while Krisp lacks mobile recording capabilities. Second, Fireflies.ai provides highly accurate transcription even for speakers with accents, generating clear timestamps and well-identified speakers that are easily edited. Finally, Fireflies.ai allows users to bookmark key moments during recordings and add likes/dislikes to specific transcript sections, making it easier to revisit important discussion points – functionality Krisp does not offer for mobile recordings.

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For Organizations requiring extensive workflow automation:

Supernormal product logo

Supernormal

Stackfix Rating:

6.4 / 10

Supernormal’s extensive integration capabilities make it a powerful choice for organizations requiring robust workflow automation. While Krisp offers limited Zapier integration, Supernormal provides native integrations with major workflow platforms including Slack, Asana, ClickUp, HubSpot, Salesforce, Pipedrive, Workable, Notion, and Google Docs. This comprehensive integration ecosystem enables seamless automation of meeting insights across an organization’s tech stack. Additionally, Supernormal’s customizable templates and summary types allow teams to standardize and automate their meeting documentation processes, whereas Krisp lacks template functionality. The ability to automatically share meeting notes with participants and generate weekly email summaries further streamlines post-meeting workflows, making Supernormal more effective for organizations prioritizing automated processes.

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CM

Meet your expert: Camin McCluskey

Stackfix Co-Founder & CTO

Having worked as a software engineer and CTO in enterprise and startup environments, I've been on both sides of the software buying journey. I'm excited to help you find the right software for your business, as well as supporting our partners to communicate what makes their software unique.

Krisp logo

Krisp

Otter.ai logo

Otter.ai

Fathom logo

Fathom

Spiky logo

Spiky

Fireflies.ai logo

Fireflies.ai

Supernormal logo

Supernormal

Our rating
Functionality
6

Functionality

6/10

<p>Krisp offers excellent features like accent localisation and real-time translation, though these are limited to Enterprise-level plans. It lacks an AI assistant and the ability to use custom templates for AI summaries. While its noise cancellation is outstanding for audio recording, its video recording capabilities are limited. Currently, it only supports screen recording or video capture via a bot on Zoom.</p>
6

Functionality

6/10

<p>Mostly only offers core AI notetaking functionality. Can record, transcribe meetings, has a mobile app, can upload your own audio/ video files for transcript. But can't record without a meeting bot, lacks analytics, lacks more customisability for meeting notes &amp; other advanced AI functionality. AI chat functionality is surprisingly strong and accurate.</p>
9

Functionality

9/10

<p>Fathom is one of the most feature-rich AI notetakers we’ve reviewed—it took a while to test everything.</p><p><br></p><p>It’s clear why there’s a “Give Feedback” option in so many places throughout the app: if you’re trying to accomplish something, there’s a good chance Fathom has either already built it or optimised it for quick use.</p>
9

Functionality

9/10

<p>Spiky offers core AI notetaker features like audio/video recording, custom note templates, and a good AI assistant. Its standout feature is advanced performance and engagement metrics, providing deeper insights than any other AI notetaker we tested. It also delivers personalized coaching across various meeting types, including sales playbooks (e.g., BANT), tracking deal progress in real time by monitoring completed and missed topics for a clear view of team performance.</p>
8

Functionality

8/10

<p>Offers the standard AI notetaking functionality - including recording on mobile app, global search &amp; AI chat across meetings. Meeting notes and transcripts are generally of high quality. Also has some additional functionality, such as conversation intelligence (analyse talk time distribution). However, the Chrome Extension that allowed users to record without a meeting bot is no longer available.</p>
5

Functionality

5/10

<p>Mostly offers core AI notetaking functionality: recording and transcribing meetings, uploading your own audio/video files for transcripts, but lacks a mobile app. It can't record without a meeting bot, lacks analytics, and its custom agents are still in early stages of development.</p>
Ease of Use
7

Ease of Use

7/10

<p>Setting up Krisp is quick and straightforward, with its core functionality being highly intuitive. The menu bar app allows you to transcribe meetings, record audio, or capture the screen, and the rest is handled in the background.</p>
7

Ease of Use

7/10

<p>Key workflows such as recording meetings, inviting the bot to meetings is generally intuitive and straightforward. You can see action items assigned to you at a glance. There are some unmarked elements / icons over the web app which will take a bit of getting used to. Some flows, such as organising meeting notes, aren't as user-friendly as they can be.</p>
7

Ease of Use

7/10

<p>Although Fathom offers a ton of features, it does an excellent job of onboarding users with demo and explanation videos. There isn’t a mountain of settings to configure and learn before getting started—everything is either well-explained or easy to understand.</p>
6

Ease of Use

6/10

<p>We’ve deducted points for Spiky’s ease of use due to its confusing navigation and overwhelming performance metrics, which can be challenging for new users. Otherwise, the rest of the product is on par with most AI notetakers in terms of usability.</p>
7

Ease of Use

7/10

<p>Key workflows such as recording meetings, inviting the bot to meetings is generally intuitive and straightforward. Especially on the paid tier, where you can see at a glance all the action items from your meetings. There are some unmarked elements / icons over the web app which will take a bit of getting used to. The UX of beta AI features is also underwhelming e.g When searching across meetings, you're only able to ask AI assistant question one-by-one, instead of asking follow up questions.</p>
7

Ease of Use

7/10

<p>Key workflows, like recording meetings and inviting the bot, are intuitive and straightforward, with the Chrome extension providing added convenience. However, the "Invite" buttons in the web app can be confusing at first—one is for inviting the bot to meetings, and the other is for inviting users to the app.</p>
Look and feel
9

Look and feel

9/10

<p>Krisp has a modern, polished design that ensures easy navigation, supported by a powerful search feature. The playback interface is excellent, featuring word highlighting and colour-coded player bars for each speaker.</p><p><br></p><p>It balances quick-access features with advanced options, which are neatly tucked away in menus or settings buttons. Essential elements are prioritised, keeping the layout clean and uncluttered. The home page displays key meeting details, including the participants, date, and whether it includes audio, video, or notes—information often absent from other AI notetakers' dashboards.</p>
6

Look and feel

6/10

<p>Modern, clean and visually acceptable. Functional design, nothing spectacular. Page loads are acceptable (2-3 seconds).</p>
4

Look and feel

4/10

<p>Fathom’s extensive feature set comes at a cost—everywhere you move your mouse, a tooltip appears, or there’s an option to click something. This can get overwhelming when you’re just trying to accomplish simple tasks.</p><p>During setup and early use, they heavily promote their “Point” system (feedback in exchange for points) and frequently send feedback emails and questions, which can become a bit intrusive.</p>
5

Look and feel

5/10

<p>The navigation takes time to get used to, as other AI notetakers with similar features have organized these options more effectively. While the performance metrics are powerful, the abundance of similar-looking data can be confusing for new users.</p>
5

Look and feel

5/10

<p>Modern and visually acceptable. But the amount of AI features/ Ask Fred that appear upon hover can be quite distracting. Page loads can be slow (3-5 seconds) when clicking into meeting notes, waiting for AI response takes up to 10 seconds, but that's to be expected.</p>
5

Look and feel

5/10

<p>The design is clean and modern but simple, with a functional layout—nothing spectacular. Page load times are decent (2-3 seconds). There were occasional error pages, and the AI agents were temporarily down during testing, but since they were in BETA, it's understandable. Trying to open information on their website help pages sometimes annoyingly redirects you to the web app if you're signed in.</p>
Customisability
3

Customisability

3/10

<p>The ability to edit the transcript and speaker(s) is useful, but other features are lacking:</p><ul><li>No custom templates</li><li>Can't add comments to notes or the transcript</li><li>Can't tag meetings with codes</li><li>No tools for creating clips or playlists</li><li>No customisation for the meeting bot</li></ul>
4

Customisability

4/10

<p>You can freely edit transcripts and most of the meeting notes. Annoyingly, you're unable to edit meeting summary - there's only an option to regenerate it. You're also unable to customise sections of meeting notes or bring your custom templates.</p>
8

Customisability

8/10

<p>Fathom provides control over many aspects of the transcript, summary notes, speaker tags, and highlighting. If other AI notetakers often mis-transcribe or misidentify speakers without allowing edits, Fathom could be the solution for you.</p>
9

Customisability

9/10

<p>Spiky offers extensive customization, including custom templates, keyword trackers, meeting bot personalization, and editable transcripts. Spiky Agents enable fully customizable output generation, from emails to deal reviews, and can learn from example formatting. Users can leave comments on meetings, create highlights, and customize meeting templates. Custom words can be added for better transcript recognition, though this currently requires reaching out to their support.</p>
6

Customisability

6/10

<p>You can freely edit meeting notes and transcripts, and organise your meeting notes into channels. However, the only major let down is you're unable to set up custom meeting note templates. Though you are able choose from a large selection of templates.</p>
8

Customisability

8/10

<p>For summary notes: You can customise your summary template and arrange sections in any order. You can also create your own summary types, eliminating the need to ask the AI assistant the same questions each time.</p><p><br></p><p>For custom agents: Customise the agent’s name, theme, and the questions it will ask during the interview.</p>
Ease of Setup
6

Ease of Setup

6/10

<p>Self-serve for basic tiers; enterprise setup requires booking a demo and may take several days/weeks to get set up. No note templates; requires desktop app installation. Basic setup takes&nbsp;10-15 minutes. Advanced workflows require Zapier but lack a rich library of Zapier templates, taking&nbsp;1-2 hours.</p>
8

Ease of Setup

8/10

<p>Self-serve, no sales calls. No note templates. Basic setup takes&nbsp;10-15 minutes. No advanced workflows supported, no Zapier templates or native builder.</p>
6

Ease of Setup

6/10

<p>Self-serve, no sales calls. Provides 15 note templates, customizable but without guided input creation. Basic setup takes&nbsp;10-15 minutes. Advanced workflows require Zapier but lack a rich library of Zapier templates, taking&nbsp;1-2 hours.</p>
6

Ease of Setup

6/10

<p>Self-serve with no sales calls. Provides non-editable note templates. Basic setup takes 10–15 minutes. Zapier and other organization-level integrations require contacting support and scheduling a call, though a UI for direct integration within Spiky is in development.</p>
8

Ease of Setup

8/10

<p>Self-serve, no sales calls. Over 70 editable note templates with guided creation. Basic setup takes&nbsp;10-15 minutes. Advanced workflows are seamless with native integrations and a rich library of Zapier templates, taking&nbsp;just 30-40 minutes.</p>
8

Ease of Setup

8/10

<p>Self-serve, no sales calls. Provides note templates and guided input boxes for creating custom ones. Basic setup takes&nbsp;10-15 minutes. Advanced workflows takes&nbsp;30-40 minutes&nbsp;due to a rich library of Zapier templates. Comes with some predefined agents for interviewing and setting up new agents takes 10-15 minutes.</p>
Customer Support
5

Customer Support

5/10

<p>The help centre provides detailed explanations for common questions, including setup and integration guides. The chatbot only allows ticket submissions, with no option to speak to a human agent, and responses are typically provided within 24 hours.</p>
4

Customer Support

4/10

<p>Otter has an AI chatbot on their site. However, you'll have to submit a ticket to get in touch with support. When testing on the free tier, we found ourselves hanging for several days without a reply.</p>
8

Customer Support

8/10

<p>They offer an FAQ help centre and the option to send messages directly on their website. We received responses within a few minutes at best, and within a couple of hours at worst, though replies can take up to 24 hours. They answered our questions thoroughly and provided additional details for reassurance.</p>
7

Customer Support

7/10

<p>Free-tier users have 5-day email support, with responses typically within a few hours on business days. Paid tiers offer 5-day or 7-day chat support (depending on the tier) with human agents, who usually respond within an hour. There is a help center which includes over 100 self-help articles.</p>
6

Customer Support

6/10

<p>Help centre was of decent quality and depth, offering step by step instructions. Offers personalised live chat with an AI chatbot. It was relatively quick to be connected with a human agent (within minutes), however, the help we were offered wasn't the most helpful, with irrelevant help centre articles provided.</p>
6

Customer Support

6/10

<p>An AI-powered chatbot with the option to message support. Typically, a real person replies within a few hours, but it can take up to 48 hours in some cases.</p>
Integratability
5

Integratability

5/10

<p>Currently, it only offers native integration with Zapier, while HubSpot and Slack integrations are listed as "coming soon."</p><p><br></p><p>Enterprise-level plans include a more affordable Speech-to-Text API, and a Call Recording API, which automatically integrates with all CX and voice platforms and allows you to record all customer calls.</p>
3

Integratability

3/10

<p>Otter.ai only offers a handful of integrations with the most popular 3rd party tools e.g. Slack, Google Docs, Salesforce, Pipedrive. It lacks any integrations with project management tools or applicant tracking system, It also lacks an API for custom integrations.</p>
4

Integratability

4/10

<p>Fathom doesn’t integrate with many other software platforms, but it covers the main ones.</p>
7

Integratability

7/10

<p>Offers direct integration with Zapier and common CRMs like Salesforce, HubSpot, Pipedrive, and Zoho. Organization-level integrations with Five9 and Aircall require contacting support and scheduling a call, though a UI for direct integration within Spiky is in development. Meeting analysis results can also be posted to Slack channels via Webhooks.</p>
8

Integratability

8/10

<p>Offers good integrations with most reasonably relevant third party tools e.g. CRM, project management tool, applicant tracking systems which allows you to automatically push meeting notes and action items into those systems. Also offers an API for custom integrations.</p>
6

Integratability

6/10

<p>Supernormal offers useful integrations with a wide range of 3rd party tools e.g. Slack, Google Docs, Salesforce, Pipedrive. It has integrations with project management tools like ClickUp and Linear, lacks integrations with applicant tracking systems and doesn't have an API for custom integrations.</p>
Ease of Migration
5

Ease of Migration

5/10

<p>Meetings can be shared via email or link, with options to control permissions for editing, viewing, or accessing the summary. Notes can be copied to the clipboard, transcripts can be copied or saved as .txt files, and recordings can be downloaded.</p>
8

Ease of Migration

8/10

<p>You're able to download transcript, meeting summaries and audio in various formats. For transcripts, you can also include timestamp and speaker names.</p>
9

Ease of Migration

9/10

<p>Fathom allows you to share a meeting recording via a link and control access, including the ability to revoke an attendee's access to play the recording after sharing. You can download the video recordings too.</p><p>The “Copy Follow-up Email” button is very handy after short meetings.</p><p>For the action items, it offers specific “Copy for…” options for Asana, Google Docs, Gmail, Todoist, and Microsoft Word, ensuring links and formatting are optimized for each platform. This feature is also available for summaries, with options for Google Docs, Gmail, Notion, and Microsoft Word.</p>
10

Ease of Migration

10/10

<p>Spiky offers robust export options for meetings, including links with simple or detailed views and access controls (public or protected). A quick share button allows notes to be sent to a connected CRM, with an access list to manage visibility. Recordings can be downloaded, and transcripts are available in PDF or DOCX format.</p><p>Teams can be created, and meetings can be shared or revoked via the share button within reports or the main meeting list. Reports can be shared with teams or individuals, and multiple managers can be added to teams. Multi-level hierarchies enable seamless sharing within the organization.</p><p>An API is available to export report data to any endpoint.</p>
8

Ease of Migration

8/10

<p>You're able to download transcript, meeting summaries and audio in various formats. For transcripts, you can also include timestamp and speaker names.</p>
8

Ease of Migration

8/10

<p>You can easily download transcripts, meeting summaries, and share recordings.</p>

Otter.ai: Krisp alternative for Teams needing comprehensive meeting analysis and insights

Otter.ai product logo
Otter.ai

Stackfix Rating:

6.0 / 10

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Starting at

$0

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Updated onMar 14, 2025
While Krisp excels at audio quality, Otter.ai delivers superior meeting analysis capabilities through three key advantages. First, its AI assistant provides comprehensive meeting insights, allowing teams to ask nuanced questions across multiple meetings and receive detailed, source-cited responses. Second, Otter.ai enables teams to analyze themes across all meetings—a critical feature Krisp lacks for tracking recurring topics and trends. Third, Otter.ai enhances meeting navigation with bookmarking functionality and commenting capabilities, helping teams quickly locate and collaborate on important discussion points.

Want to know more? See a detailed comparison of Krisp vs. Otter.ai.

Pros

  • Robust Export Capabilities

  • Powerful AI Chat Assistant

Cons

  • Poor Transcript Accuracy

  • Subpar Customer Support

  • Limited Customization Options

  • Poor Integration Capabilities

  • Highly Restrictive Free Tier

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Fathom: Krisp alternative for teams needing customizable meeting templates

Fathom product logo
Fathom

Stackfix Rating:

6.9 / 10

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Starting at

$0

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Updated onMar 14, 2025
While Krisp offers limited template options, Fathom provides extensive template flexibility. Teams can leverage Fathom’s template system through three primary approaches: First, users can select from pre-built templates optimized for different meeting types. Second, they can modify existing templates to match their team’s specific needs. Third, they can create entirely new templates from scratch. Fathom’s template customization is further enhanced by its AI assistant, which can regenerate summaries based on specific template instructions, ensuring consistent and properly formatted meeting documentation across the organization.

Want to know more? See a detailed comparison of Krisp vs. Fathom.

Pros

  • Exceptional Transcription Accuracy and Editing

  • Powerful Search and Navigation Features

  • Robust Export and Sharing Options

  • Feature-Rich AI Note Generation

Cons

  • Limited Integration Capabilities

  • Limited File Upload Functionality

  • Poor User Interface Design

  • No Mobile Recording Capabilities

  • No discreet recording option

Compare all AI notetakersRead the full review

Spiky: Krisp alternative for sales teams focusing on engagement analytics

Spiky product logo
Spiky

Stackfix Rating:

7.1 / 10

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$0

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Updated onMar 14, 2025
Sales teams seeking engagement analytics will find Spiky outperforms Krisp in three crucial areas. First, Spiky’s comprehensive engagement metrics provide detailed emotional analysis and attention tracking, offering nuanced insights beyond basic talk-time statistics. Second, Spiky’s keyword tracking system monitors specific sales topics across meetings, while Krisp lacks this capability. Finally, Spiky’s customizable templates and sales playbooks enable real-time deal progress monitoring, whereas Krisp offers no template customization for tracking sales performance.

Want to know more? See a detailed comparison of Krisp vs. Spiky.

Pros

  • Comprehensive engagement tracking

  • Advanced meeting filtering and organization

  • Best in class for real-time feedback

Cons

  • Confusing User Interface

Compare all AI notetakersRead the full review

Fireflies.ai: Krisp alternative for mobile users who need in-person meeting recording

Fireflies.ai product logo
Fireflies.ai

Stackfix Rating:

6.9 / 10

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$0

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Updated onMar 14, 2025
Mobile users seeking to record in-person meetings will find Fireflies.ai superior to Krisp for three compelling reasons. First, Fireflies.ai offers a dedicated mobile app that enables one-click recording of in-person meetings, while Krisp lacks mobile recording capabilities. Second, Fireflies.ai provides highly accurate transcription even for speakers with accents, generating clear timestamps and well-identified speakers that are easily edited. Finally, Fireflies.ai allows users to bookmark key moments during recordings and add likes/dislikes to specific transcript sections, making it easier to revisit important discussion points – functionality Krisp does not offer for mobile recordings.

Want to know more? See a detailed comparison of Krisp vs. Fireflies.ai.

Pros

  • Exceptional AI Meeting Notes Generation

  • Highly Accurate Transcription

  • Effective In-Meeting Search

  • Comprehensive Integration Ecosystem

  • Strong Export Functionality

Cons

  • Poor Visual Design

  • Underpowered AI Assistant

  • No Custom Templates

Compare all AI notetakersRead the full review

Supernormal : Krisp alternative for Organizations requiring extensive workflow automation

Supernormal product logo
Supernormal

Stackfix Rating:

6.4 / 10

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Starting at

$0

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Updated onMar 14, 2025
Supernormal’s extensive integration capabilities make it a powerful choice for organizations requiring robust workflow automation. While Krisp offers limited Zapier integration, Supernormal provides native integrations with major workflow platforms including Slack, Asana, ClickUp, HubSpot, Salesforce, Pipedrive, Workable, Notion, and Google Docs. This comprehensive integration ecosystem enables seamless automation of meeting insights across an organization’s tech stack. Additionally, Supernormal’s customizable templates and summary types allow teams to standardize and automate their meeting documentation processes, whereas Krisp lacks template functionality. The ability to automatically share meeting notes with participants and generate weekly email summaries further streamlines post-meeting workflows, making Supernormal more effective for organizations prioritizing automated processes.

Want to know more? See a detailed comparison of Krisp vs. Supernormal .

Pros

  • Highly Customizable Summary Templates

  • Versatile AI Assistant Capabilities

  • Strong Export Functionality

Cons

  • Can't Record Without a Meeting Bot

  • Mediocre User Interface

  • Weak Search and Analytics Capabilities

  • Transcripts can't be Edited

Compare all AI notetakersRead the full review

How we test products

With AI Notetaking tools becoming increasingly essential for businesses, we focus on identifying the best options for small and midsize teams. Our evaluation process reflects real-world usage, prioritizing functionality, ease of use, and overall value. Here’s how we do it:

Functionality

AI Notetaking software should do more than just transcribe—it should capture key insights, summarize discussions, and enhance productivity. We start by identifying key use cases—meeting transcription, summarization, action item extraction, and collaboration—then test how well each platform delivers on these needs. Tools that provide high accuracy and useful summaries without unnecessary complexity score highest.

User Experience & Onboarding

A great AI Notetaking tool should be intuitive and frictionless. We test each platform’s interface by navigating core features without prior training and track onboarding time—from account setup to first meeting capture. Platforms that require extensive setup or manual adjustments lose points.

Accuracy & AI Capabilities

AI-powered transcription and summarization must be reliable. We evaluate speech-to-text accuracy, language understanding, and summarization quality. We also test whether AI-generated action items and key takeaways are actually useful or just generic outputs.

Integrations & Compatibility

AI Notetaking tools should work seamlessly with video conferencing platforms, project management software, and CRMs. We test how well each tool integrates with essential business systems and assess whether native integrations or third-party connectors are required.

Pricing & Value

We compare pricing across competitors, analyzing what each plan includes and whether critical features are locked behind paywalls. Hidden costs—such as per-minute transcription fees, premium AI features, or required enterprise plans—are factored into our assessment. Platforms that offer strong core functionality at a fair price score highest.

Stackfix’s Fit Score

All of these factors contribute to Stackfix’s Fit Score, a proprietary ranking system that measures how well each AI Notetaking tool aligns with a buyer’s needs. It combines two key elements:

  • Requirements Met – How many buyer requirements the software fulfills
  • Stackfix Rating – Our expert assessment of the software’s overall quality, usability, and value

The result? A clear, data-driven recommendation that helps businesses choose the right AI Notetaking software—without hours of trial and error.

FAQs

What is an AI Notetaker?

An AI notetaker is a tool that automatically transcribes, summarizes, and organizes meeting notes, helping individuals and teams capture key insights without manual effort. These platforms use AI-powered speech recognition and natural language processing (NLP) to turn conversations into structured, searchable notes—making it easier to recall action items, decisions, and important discussions. The key features of an AI notetaker usually include:

  • Real-Time Transcription: AI-powered tools that capture and transcribe meetings in real time, ensuring accuracy across different accents, languages, and speaking styles.
  • Summarization & Action Items: AI-generated meeting summaries, key takeaways, and action items to help users quickly digest discussions without reviewing full transcripts.
  • Speaker Identification: Ability to differentiate speakers and attribute statements correctly, making transcripts more readable and actionable.
  • Collaboration & Sharing: Easy sharing of meeting notes, highlights, and recordings with team members via integrations with email, Slack, or project management tools.
  • Search & Organization: AI-powered keyword detection, tagging, and smart search to help users quickly find relevant past discussions and decisions.

What should I consider when buying an AI notetaker?

Choosing the right AI notetaker can transform how you capture, organize, and act on information—so it’s essential to find one that fits your workflow, integrations, and budget. Here are the key factors to consider before making your decision.

  1. Your Use Case. Start by identifying how you’ll use the AI notetaker. Do you need a tool for team meetings, customer calls, brainstorming sessions, or legal/compliance documentation? Different platforms specialize in different areas, so choosing one tailored to your needs ensures better accuracy and relevant features.
  2. Ease of Use. An AI notetaker should simplify workflows, not add complexity. Look for a tool that’s easy to set up, requires minimal training, and integrates smoothly with your existing tools. Platforms that require manual corrections or frequent troubleshooting will slow you down.
  3. Integration with Your Workflow. Your AI notetaker should fit seamlessly into your workflow. If you use Zoom, Google Meet, Microsoft Teams, Slack, or Notion, check whether the tool offers native integrations or requires manual workarounds. A good AI notetaker should automatically sync notes with project management, CRM, or documentation tools.
  4. Summarization & AI Quality. Not all AI-generated summaries are equal. Some tools produce concise, high-quality summaries, while others generate long, unstructured text that still requires manual editing. Test how well the AI captures key points, assigns action items, and differentiates between general discussion and critical decisions.
  5. Scalability & Collaboration. If you’re using an AI notetaker for a growing team, ensure it supports multiple users, shared workspaces, and role-based permissions. The best tools allow for collaborative editing, team comments, and centralized access to past notes.
  6. Pricing & Hidden Costs. AI notetaker pricing varies based on transcription limits, team seats, storage, and premium AI features. Check for hidden costs, such as:
  7. Limits on meeting hours per month
  8. Extra fees for advanced AI-generated summaries
  9. Costs for exporting transcripts or integrating with premium tools
  10. Storage limits and add-ons for long-term transcript access
  11. Customer Support & Reliability. Since AI notetakers handle critical business meetings, fast and reliable support is important. Check if the vendor offers 24/7 chat support, email response times, and self-service knowledge bases. A downtime-prone or buggy AI tool can result in lost notes and frustration.

What are the common mistakes to avoid when choosing an AI notetaker?

Avoiding common pitfalls when selecting an AI notetaker can save you time, frustration, and missed insights. Here are some of the biggest mistakes teams make - and how to avoid them.

  1. Prioritizing price over accuracy. A cheap AI notetaker with poor transcription quality will cost you more time in manual corrections than a premium tool with high accuracy.
  2. Assuming all integrations work flawlessly. Some tools claim to integrate with Zoom, Slack, or CRMs, but may require manual exports or unreliable third-party connectors. Always test integrations.
  3. Overlooking search functionality. If you plan to reference old meeting notes, look for a tool with advanced search, keyword tagging, and filters. Poor search capabilities make finding past discussions difficult.
  4. Ignoring privacy & security. AI notetakers handle sensitive business conversations, so check data encryption, compliance certifications (GDPR, SOC 2), and storage policies.
  5. Choosing a tool that doesn’t scale. A notetaker that works well for a solo user may not support team-wide collaboration, shared notes, or enterprise compliance features.


How much does AI Notetaking Software typically cost?

Most AI notetaker solutions range from $10-75 per user monthly, with entry-level options starting around $10-20 and premium solutions exceeding $75 monthly. Most vendors structure pricing in tiers based on features and meeting volume, so be sure to enter your requirements as accurately as possible in our pricing calculator.

Many providers offer free plans with core functionality for personal use and very small teams but restrict meeting length (typically 15-30 minutes), transcription hours (2-5 hours monthly), or available features. Otter, Fireflies, and Notion AI all provide capable free tiers that can handle basic note-taking needs without cost. For personal users who only need occasional meeting notes, these free tiers are often sufficient.

The free tier trend is particularly strong in this market, with most major players offering a no-cost entry point to attract individual users who may later upgrade or bring the tool into their workplace. While these free versions typically limit advanced features like custom AI analysis, speaker identification, or integration capabilities, they provide enough functionality for personal productivity.

For enterprise plans and above, you can expect to speak to sales for a bespoke price. These custom quotes typically factor in integration needs, security requirements, and user volume discounts. To skip the demo calls, be sure to check out our pricing calculator.

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