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Best Rydoo Alternatives

Written by Paddy Stobbs

Co-Founder & CEO

Edited by Steph Leung

Product & Operations Lead

Updated onMar 19, 2025

Rydoo has established itself as a notable player in the expense management software market, offering businesses a streamlined approach to tracking and processing employee expenses. Its intuitive interface and mobile-first design simplify receipt capture, expense categorization, and reimbursement workflows. However, as organizations grow and their financial management needs become more complex, alternatives to Rydoo may better address specific requirements. Mesh delivers superior customer support with hands-on assistance beyond basic troubleshooting, while Expensify boasts over 200 system integrations for seamless connectivity across technology stacks. For US-based companies, Ramp provides enhanced AI-driven categorization, robust corporate card functionality, and more sophisticated budgeting tools. Meanwhile, Payhawk excels with granular budget management capabilities ideal for organizations with complex departmental spending structures. This comparison explores how these alternatives outperform Rydoo in key areas, helping decision-makers identify the solution that best aligns with their organization’s unique financial management priorities.

Best alternatives to Rydoo

For companies requiring comprehensive customer support:

Mesh product logo

Mesh

Stackfix Rating:

6.9 / 10

Companies requiring comprehensive customer support will find Mesh’s service model significantly more robust than Rydoo’s. While Rydoo limits human support to business and enterprise tiers with primarily ticket-based service, Mesh has earned recognition for its exceptional support team that goes beyond basic troubleshooting. Its support staff actively helps optimize platform usage and quickly incorporates user feedback, demonstrating a superior approach to customer assistance compared to Rydoo’s more limited support. This customer-centric approach ensures companies receive the hands-on assistance needed to maximize their spend management investment.

Jump to product

For organizations requiring extensive system integrations:

Expensify product logo

Expensify

Stackfix Rating:

6.9 / 10

Expensify’s integration capabilities make it a strong choice for organizations requiring extensive system integrations. It supports over 200 integrations, connecting seamlessly with a broad range of ERP systems, HR platforms, and CRM tools. While Rydoo connects with major accounting platforms, Expensify offers more comprehensive system connectivity. Additionally, Expensify supports Zapier integration for workflow automation – a capability Rydoo lacks – and provides robust API access for custom integrations. This connectivity ensures smoother data flow and process automation across an organization’s entire technology stack.

Jump to product

For US-based companies seeking consolidated financial operations:

Ramp product logo

Ramp

Stackfix Rating:

8.7 / 10

Ramp stands out as a strong choice for US-based companies seeking consolidated financial operations through three key advantages. First, Ramp’s AI-driven expense categorization system performs better than Rydoo’s, automatically transforming unstructured expense data into organized information and saving companies substantial manual processing time. Second, Ramp’s corporate card functionality offers more than Rydoo’s basic offering, with instant virtual card creation and granular spending controls that enable precise financial management. Finally, Ramp’s budgeting capabilities provide more sophisticated controls than Rydoo’s limited features, allowing organizations to set and enforce departmental budgets with real-time spend policies.

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For budget management for organizations with complex departmental spending:

Payhawk product logo

Payhawk

Stackfix Rating:

7.1 / 10

Payhawk’s sophisticated budgeting capabilities make it a strong choice for organizations managing complex departmental spending. While Rydoo offers basic budget tracking functionality, Payhawk delivers granular budget management tools, enabling per-cost-center budget control and real-time tracking. Payhawk stands out by allowing budget owner assignment and providing designated individuals direct visibility into their project finances. The platform’s custom approval filters and delay monitoring for improved month-end planning surpass Rydoo’s more basic expense-focused approach. For organizations requiring nuanced financial controls across multiple departments, Payhawk’s comprehensive budgeting module delivers sophisticated oversight and planning capabilities that Rydoo’s simpler expense tracking system cannot match.

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PS

Meet your expert: Paddy Stobbs

Stackfix Co-Founder & CEO

I've spent over a decade deep in the world of business software - personally managing more than $2M in purchases across companies I've built and led. From intimate 10-person teams to organizations of 150+, I've developed a particular obsession with Sales and HR tools – testing, implementing, and scaling them at every stage of growth. My journey started at Cambridge University, led me through Google, and most recently culminated in selling my previous venture to TikTok. Now, I'm channeling all of that hands-on experience into helping others navigate the complex landscape of business software.

Rydoo logo

Rydoo

Mesh logo

Mesh

Expensify logo

Expensify

Ramp logo

Ramp

Payhawk logo

Payhawk

Our rating
Functionality
7

Functionality

7/10

<p>Rydoo focuses on travel and expense management and delivers robust functionality in that domain. It handles expense reporting end-to-end: employees can scan receipts (with OCR SmartScan), log mileage or per diems, and submit reports which flow through multi-level approvals. Also, Rydoo also integrates a business travel booking component, allowing users to book flights or hotels within policy and have those expenses automatically recorded.</p>
7

Functionality

7/10

<p>Mesh Payments offers a solid spend management platform with particular strength in travel expense management and corporate card controls. The platform provides real-time visibility into company spending with features like smart spend controls, intelligent spend optimization, and automated workflows for expense processing. While comprehensive for core expense management, Mesh lacks some of the advanced procurement and vendor management capabilities found in market-leading platforms.</p>
8

Functionality

8/10

<p>Expensify offers a comprehensive expense management platform that combines receipt scanning, expense tracking, corporate cards, and bill payments in one cohesive system. The platform excels in its core expense reporting capabilities with standout features like SmartScan technology for receipt processing and automatic report generation. The recent launch of New Expensify has enhanced the platform with contextual, real-time chat functionality that turns every financial transaction into a conversation, though its procurement capabilities aren't as developed as some competitors.</p>
10

Functionality

10/10

<p>Ramp offers a robust suite of spend management features including corporate credit cards, bill payments, and invoice processing, providing a comprehensive platform for managing expenses end-to-end​. It automates tedious tasks (e.g. receipt collection and expense approvals) and delivers real-time reporting for insightful analytics​. The only notable gap is limited customization of expense categories.</p>
9

Functionality

9/10

<p>Payhawk delivers one of the most feature-rich platforms, combining corporate cards, multi-currency support, accounts payable automation, and travel &amp; expense (T&amp;E) management. Its ability to handle purchase orders, bank transfers, and reimbursements puts it ahead of many competitors.&nbsp;</p>
Ease of Use
8

Ease of Use

8/10

<p>Rydoo excels in creating an effortless expense submission experience, particularly on mobile devices. The platform's intelligent receipt scanning and categorization significantly reduces manual data entry, making it exceptionally easy for employees to submit accurate expenses on the go.</p>
7

Ease of Use

7/10

<p>Once set up, Mesh is quite easy for employees and admins alike. Employees receive transaction alerts and can upload receipts via the mobile app without hassle, and the system automates matching and categorization to save everyone time. Managers can approve or deny expenses in a couple of clicks.</p>
7

Ease of Use

7/10

<p>Expensify creates an intuitive expense submission process, particularly through their mobile app. The platform's one-click receipt scanning and automatic categorization significantly reduces friction for end users, making compliance with expense policies nearly effortless. Some users may need some time to adjust to the 'New Expensify', conversational appraoch to financial management though.</p>
9

Ease of Use

9/10

<p>Ramp shines with an extremely user-friendly experience that both finance teams and employees appreciate. Submitting expenses or requesting approval is straightforward, thanks to an intuitive workflow and helpful reminders to upload receipts. The learning curve is minimal too.</p>
6

Ease of Use

6/10

<p>Employees and finance teams find Payhawk intuitive. Features like real-time receipt scanning, automated approvals, and policy enforcement streamline spend control. However, users new to comprehensive financial platforms may need training on invoice handling and bank transfer workflows.</p>
Look and feel
7

Look and feel

7/10

<p>Rydoo offers a clean, modern interface optimized for mobile usage with thoughtful design that makes expense submission intuitive. The platform prioritizes simplicity and accessibility, though desktop users might want more advanced data visualization options.</p>
6

Look and feel

6/10

<p>Mesh Payments delivers a clean, user-friendly interface with well-organized dashboards that present financial information clearly. The mobile app provides a consistent experience with the desktop version, making expense submission straightforward for employees on the go. While not the most visually sophisticated platform on the market, Mesh's interface is functional and responsive, with reasonable load times for most operations.</p>
8

Look and feel

8/10

<p>Expensify provides a clean, intuitive interface with a modern design that prioritizes simplicity and ease of use. The mobile app mirrors the desktop experience with thoughtful design choices that make expense submission straightforward. The New Expensify platform introduces a chat-based interface that feels fresh and innovative, though some users may need time to adjust to this conversational approach to financial management.</p>
9

Look and feel

9/10

<p>Ramp's design is clean, modern and intuitive. Screens load quickly and the layout makes it easy for new users to find features, which reduces the learning curve.</p>
6

Look and feel

6/10

<p>Payhawk offers a clean, intuitive interface that makes complex financial workflows feel straightforward and accessible. However, due to the sheer breadth of functionality, some features do need more training.</p>
Customisability
6

Customisability

6/10

<p>Rydoo offers adequate customization options for basic approval workflows and expense categories that meet most standard requirements. The platform provides sufficient flexibility for typical expense policies, though organizations with complex rules may find the customization options somewhat limited.</p>
7

Customisability

7/10

<p>Mesh offers a decent level of customization, primarily around spend controls and policy enforcement. Admins can tailor card limits, set rules for different expense categories (e.g., block or allow certain merchant types), and create approval workflows for various spending thresholds. You can also organize users into teams or departments with their own budgets.</p>
5

Customisability

5/10

<p>Expensify offers adequate customization options for basic spending policies and approval workflows, allowing businesses to establish expense categories and configure approval chains. The platform provides some flexibility in configuring reporting views to match specific business needs. However, more complex organizations may find the customization capabilities somewhat limited compared to enterprise-focused alternatives.</p>
8

Customisability

8/10

<p>Ramp offers solid (if somewhat standardized) customizability, allowing admins to set spending rules, approval workflows, and custom fields tied to their GL. Policy controls can be tailored – for example, managers can restrict which expense categories or GL codes an employee sees. While it doesn’t allow infinite tweaks, it provides enough flexibility to fit most businesses’ needs without overwhelming users with complexity.</p>
8

Customisability

8/10

<p>Payhawk offers exceptional customization capabilities, particularly for organizations managing multiple entities across different countries and currencies. Finance teams can establish standardized global policies while accommodating local requirements, with impressive flexibility for complex organizational structures.</p>
Ease of Setup
5

Ease of Setup

5/10

<p>Rydoo provides a straightforward implementation process focused on getting core expense functionality working quickly. The platform's setup prioritizes mobile deployment and basic approval workflows, though more complex configurations require additional time and potential consulting support.</p>
7

Ease of Setup

7/10

<p>Implementing Mesh Payments is relatively straightforward, especially for U.S.-based companies (a requirement for now). Signing up and verifying your business is quick, and issuing the first set of cards can happen on day one. The platform provides guided tours for setting up policies and linking your accounting software. While there may be a few compliance steps given it deals with corporate cards (identity verification, etc.), generally companies find they can go from zero to a functioning spend program in short order with Mesh.</p>
6

Ease of Setup

6/10

<p>Expensify is relatively easy to adopt, especially for small teams, but full configuration can get intricate if you leverage its advanced features. Fortunately, there are many guides and an onboarding checklist, and for common setups (like linking QuickBooks or Xero), it's pretty plug and play.</p>
7

Ease of Setup

7/10

<p>The onboarding process is smooth with guided steps, and basic configurations (like issuing cards and setting limits) can be completed without technical expertise. The only limitation is that you must be a US based company to use the product.</p>
6

Ease of Setup

6/10

<p>We appreciated its simple onboarding and hands-on support, making implementation smooth for mid-market and large companies. While basic use can start quickly, leveraging its full capabilities (ERP integration, multi-entity configurations, etc.) takes longer.</p>
Customer Support
5

Customer Support

5/10

<p>Rydoo primarily offers human support for its business and enterprise tiers. Even then you're limited to a ticket based service on the business tier and eventually get an account manager on the enterprise tier. That being said, Rydoo's help centre documentation is robust and detailed.</p>
8

Customer Support

8/10

<p>Mesh Payments has earned kudos for its excellent customer service. Users we spoke to mention the support team’s responsiveness and willingness to go above and beyond – not only in troubleshooting issues, but also in helping optimize use of the platform. Being a newer entrant, Mesh seems to place a strong emphasis on keeping customers happy and incorporating feedback quickly.</p>
5

Customer Support

5/10

<p>Expensify delivers reliable customer support with generally good response times, though the platform emphasizes self-service through comprehensive documentation and knowledge base resources.</p>
8

Customer Support

8/10

<p>Ramp provides responsive customer service through multiple channels, with especially strong documentation and self-service resources. Some users report occasional delays during peak times, but overall support quality is consistently high with knowledgeable representatives.</p>
8

Customer Support

8/10

<p>Payhawk provides responsive support services with staff who demonstrate deep knowledge of international finance requirements and technical implementation challenges. Users we heard from consistently praise the support team's responsiveness and solution-oriented approach, particularly during complex multi-entity deployments.</p>
Integratability
6

Integratability

6/10

<p>Rydoo integrates effectively with major accounting platforms and offers Google integration for mileage tracking functionality. The platform's integration approach prioritizes reliable data transfer for core expense information, though the range of available connections isn't as extensive as some enterprise-focused competitors.</p>
6

Integratability

6/10

<p>Mesh offers direct integrations with systems like QuickBooks and NetSuite, ensuring transactions and receipts flow into the ledger without manual intervention. The platform also provides an API and supports exporting data for any tools it doesn’t natively connect with. It does not have as vast an integration catalog as older platforms, and currently it’s focused on the core finance stack.</p>
9

Integratability

9/10

<p>Expensify integrates exceptionally well with a wide range of accounting platforms, ERP systems, and business tools, offering one of the most extensive integration ecosystems in the expense management space. The platform connects seamlessly with popular accounting software like QuickBooks, Xero, and NetSuite, as well as travel booking tools, HR systems, and CRM platforms.&nbsp;</p>
9

Integratability

9/10

<p>Ramp integrates seamlessly with major accounting systems and other tools, reducing manual work significantly. It offers out-of-the-box connections to QuickBooks, Xero, Sage Intacct, and more, syncing transactions and receipts with a click. The platform also hooks into email and Slack for receipt forwarding and notifications, showing a strong commitment to fitting into your existing tech stack.</p>
7

Integratability

7/10

<p>Payhawk delivers strong integration capabilities with direct connections to major ERP systems (Oracle NetSuite, MS Dynamics), accounting platforms, and business tools.&nbsp;</p>
Ease of Migration
7

Ease of Migration

7/10

<p>Rydoo offers reliable data export capabilities with formats suitable for financial reporting and analysis. The export functions support standard file types and essential data fields, though some users might want more advanced filtering and scheduling options.</p>
6

Ease of Migration

6/10

<p>Users can generate reports of expenses, card transactions, or budget utilization and export them in CSV or Excel format easily. Receipts and documentation can be downloaded for audits.</p>
7

Ease of Migration

7/10

<p>Expensify provides robust data export capabilities in multiple formats including CSV, PDF, and direct accounting system exports for transaction data, expense reports, and accounting reconciliation.</p>
8

Ease of Migration

8/10

<p>Data export in Ramp is robust and hassle-free. Finance teams can easily dump transactions, receipts, or spend reports to CSV/Excel for analysis or auditing. Moreover, because Ramp syncs directly with accounting software, much of the “export” need is handled automatically.</p>
7

Ease of Migration

7/10

<p>Companies can export expenses, invoices, and transactions easily to Excel or directly sync with accounting software. Audit trails are well-documented, ensuring seamless financial reporting.</p>

Mesh: Rydoo alternative for companies requiring comprehensive customer support

Mesh product logo
Mesh

Stackfix Rating:

6.9 / 10

Visit website

Updated onMar 19, 2025
Companies requiring comprehensive customer support will find Mesh’s service model significantly more robust than Rydoo’s. While Rydoo limits human support to business and enterprise tiers with primarily ticket-based service, Mesh has earned recognition for its exceptional support team that goes beyond basic troubleshooting. Its support staff actively helps optimize platform usage and quickly incorporates user feedback, demonstrating a superior approach to customer assistance compared to Rydoo’s more limited support. This customer-centric approach ensures companies receive the hands-on assistance needed to maximize their spend management investment.

Want to know more? See a detailed comparison of Rydoo vs. Mesh.

Pros

  • Outstanding Customer Support

Cons

  • Subpar Mobile App Experience

  • Limited Global Availability

Expensify: Rydoo alternative for organizations requiring extensive system integrations

Expensify product logo
Expensify

Stackfix Rating:

6.9 / 10

Visit website

Updated onMar 19, 2025
Expensify’s integration capabilities make it a strong choice for organizations requiring extensive system integrations. It supports over 200 integrations, connecting seamlessly with a broad range of ERP systems, HR platforms, and CRM tools. While Rydoo connects with major accounting platforms, Expensify offers more comprehensive system connectivity. Additionally, Expensify supports Zapier integration for workflow automation – a capability Rydoo lacks – and provides robust API access for custom integrations. This connectivity ensures smoother data flow and process automation across an organization’s entire technology stack.

Want to know more? See a detailed comparison of Rydoo vs. Expensify.

Pros

  • Outstanding Integration Capabilities

  • Powerful Core Functionality

  • Superior Mobile Experience

  • Advanced Expense Categorization

  • Innovative Corporate Card Program

Cons

  • Limited Customization Options

  • Basic Budget Management

  • Customer Support Limitations

  • Card Issuing Not Available Outside the US

Ramp: Rydoo alternative for US-based companies seeking consolidated financial operations

Ramp product logo
Ramp

Stackfix Rating:

8.7 / 10

Visit website

Updated onMar 19, 2025
Ramp stands out as a strong choice for US-based companies seeking consolidated financial operations through three key advantages. First, Ramp’s AI-driven expense categorization system performs better than Rydoo’s, automatically transforming unstructured expense data into organized information and saving companies substantial manual processing time. Second, Ramp’s corporate card functionality offers more than Rydoo’s basic offering, with instant virtual card creation and granular spending controls that enable precise financial management. Finally, Ramp’s budgeting capabilities provide more sophisticated controls than Rydoo’s limited features, allowing organizations to set and enforce departmental budgets with real-time spend policies.

Want to know more? See a detailed comparison of Rydoo vs. Ramp.

Pros

  • Outstanding Core Functionality

  • Superior AI-Powered Expense Categorization

  • Exceptional User Experience

  • Seamless Integration Capabilities

  • Strong Customer Support

Cons

  • Not Available Outside the US

Payhawk: Rydoo alternative for budget management for organizations with complex departmental spending

Payhawk product logo
Payhawk

Stackfix Rating:

7.1 / 10

Visit website

Starting at

Custom Pricing

Calculate your price
Updated onMar 19, 2025
Payhawk’s sophisticated budgeting capabilities make it a strong choice for organizations managing complex departmental spending. While Rydoo offers basic budget tracking functionality, Payhawk delivers granular budget management tools, enabling per-cost-center budget control and real-time tracking. Payhawk stands out by allowing budget owner assignment and providing designated individuals direct visibility into their project finances. The platform’s custom approval filters and delay monitoring for improved month-end planning surpass Rydoo’s more basic expense-focused approach. For organizations requiring nuanced financial controls across multiple departments, Payhawk’s comprehensive budgeting module delivers sophisticated oversight and planning capabilities that Rydoo’s simpler expense tracking system cannot match.

Want to know more? See a detailed comparison of Rydoo vs. Payhawk.

Pros

  • Decent Core Functionality

  • Superior Corporate Card Management

  • Advanced Budget Management

Cons

  • Overwhelming To Use

  • Not Available Outside Europe

How we test products

With countless Spend Management platforms available, we focus on identifying the best options for small and midsize businesses. Our evaluation process is built around real-world usage, prioritizing functionality, ease of use, and overall value. Here’s how we do it:

Expense Tracking & Controls

Great Spend Management software should help businesses track spending in real-time, enforce budgets, and prevent unnecessary costs. We test how well each platform handles core use cases - expense categorization, approval workflows, and policy enforcement - to ensure it balances control with flexibility.

User Experience & Onboarding

Finance teams need intuitive tools that don’t require extensive training. We assess each platform’s interface by navigating core features without prior guidance and track onboarding time - from account setup to submitting the first expense report. Platforms that require complex configurations or financial expertise score lower.

Automation & AI Capabilities

Automation reduces manual work and improves spend visibility. We evaluate each platform’s automation features, such as receipt scanning, policy flagging, auto-reconciliation, and AI-driven spend insights. Tools that streamline financial operations without unnecessary complexity rank highest.

Integrations & Compatibility

Spend Management software must work seamlessly with accounting platforms, ERP systems, and payment processors. We test how well each platform integrates with key financial tools and assess whether native integrations or third-party connectors are required.

Pricing & Value

We compare pricing across competitors, analyzing what each plan includes and whether critical features - such as multi-entity support, approval workflows, or advanced reporting - are locked behind premium tiers. Hidden costs, such as per-user fees or transaction-based pricing, are factored into our assessment. Platforms that offer strong functionality at a fair price score highest.

Stackfix’s Fit Score

All of these factors contribute to Stackfix’s Fit Score, a proprietary ranking system that measures how well each Spend Management tool aligns with a buyer’s needs. It combines two key elements:

  • Requirements Met – How many buyer requirements the software fulfills
  • Stackfix Rating – Our expert assessment of the software’s overall quality, usability, and value

The result? A clear, data-driven recommendation that helps businesses choose the right Spend Management software - without hours of trial and error.

FAQs

What is Spend Management Software?

Spend management software helps businesses track, control, and optimize company spending in real time. When choosing a platform, consider ease of use, integrations, scalability, and pricing. Avoid tools that are overly complex, lack automation, or don’t integrate with your financial systems. The key features of spend management software usually include:

  • Approval Workflows – Customizable multi-level approval processes to control spending before it happens.
  • Virtual & Physical Cards – Issue company cards with built-in spending controls, limits, and automated reconciliation.
  • Automation & AI Insights – Auto-match receipts, flag policy violations, and generate AI-powered recommendations for cost savings.
  • Integrations with Accounting & ERP Systems – Seamless syncing with tools like QuickBooks, Xero, NetSuite, and other financial platforms.
  • Real-Time Reporting & Analytics – Gain visibility into company-wide spending with detailed reports, trend analysis, and budget tracking.

What should I consider when buying Spend Management Software?

Start by assessing your current and future spend management needs. Do you need real-time tracking of company expenses? Are you looking for tighter budget controls, automated approvals, or integrations with your accounting system? Here are the key factors to consider before making your decision.

  • Your Spend Management Needs. Begin by evaluating your company’s spending patterns and financial workflows. Do you need real-time expense tracking? Do you want corporate cards with built-in controls? Are you managing spending across multiple teams or locations? Identifying your priorities will help you choose the right tool.
  • Ease of Use. Spend management software should simplify financial operations, not add complexity. Look for an intuitive platform that employees can use with minimal training. Overly complicated systems can lead to adoption issues, errors, and inefficiencies. Stackfix rates every platform on ease of use. Click into each product above to see how they compare.
  • Integration with Your Financial Stack. Your spend management software should sync seamlessly with accounting, ERP, and payroll systems. If you’re using QuickBooks, Xero, or NetSuite, check for native integrations or whether third-party connectors are required. Lack of integration can lead to manual reconciliation and extra admin work.
  • Scalability & Flexibility. As your business grows, so will your financial complexity. Ensure that the software can scale with your needs, support multi-entity operations, and offer features like custom approval workflows, spend limits, and policy automation. Reviewing the vendor’s product roadmap can help determine if they’re continuously improving their platform.
  • Pricing & Hidden Costs. Many spend management platforms charge based on users, transactions, or premium features like AI-driven insights or advanced analytics. What seems cost-effective now could become expensive at scale. Look closely at pricing structures, including per-user fees, add-ons for integrations, and premium support costs.
  • Customer Support from the Vendor. Managing company finances requires reliability, so what happens if the software malfunctions or you need urgent assistance? Some vendors offer 24/7 support, while others only provide email or chatbot responses during business hours. Stackfix rates each platform on support quality. Click into each product to see how they compare.

What are the common mistakes to avoid when buying Spend Management software?

Some platforms offer impressive features but are too complex for growing businesses. Make sure you’re choosing a tool that fits your workflow, not just one with an extensive feature set. Here are some of the biggest mistakes businesses make—and how to avoid them.

  • Choosing based on features, not usability. Many spend management tools come packed with advanced capabilities but can be difficult to implement and use. A platform with every possible feature won’t help if your team struggles to adopt it. Look for software that simplifies spending control, rather than adding complexity.
  • Ignoring automation. Manually tracking expenses, approvals, and reimbursements slows down operations. Look for tools with automation features like real-time expense tracking, automated approvals, receipt matching, and AI-driven insights. Automation reduces admin work and helps prevent unnecessary spending.
  • Overlooking spend controls. Some businesses focus only on tracking expenses instead of proactively controlling them. Features like virtual cards with spending limits, approval workflows, and policy enforcement can prevent issues before they happen. Make sure the software helps control spend, not just report on it.
  • Not planning for scaling. A spend management tool might work well for a small team but struggle when your company grows. Can it support multiple departments, global transactions, and complex approval structures? Ensure the platform can scale with your business needs.
  • Overlooking integration depth. A platform might claim to integrate with your accounting or ERP system, but does it sync transaction data in real time? Does it support two-way data flow? Poor integrations can create manual work and reconciliation headaches. Always test integrations before committing.

How much does Spend Management Software typically cost?

Several providers (like Ramp, Brex, Pleo, and Mesh) offer free plans with core functionality, though these typically restrict the number of cards issued, integration capabilities, or advanced approval workflows.

For enterprise plans and above, you can expect to speak to sales for a bespoke price. These custom quotes typically factor in transaction volume, integration requirements, and compliance needs. To skip the demo calls, be sure to check out our pricing calculator.

Compare other Spend Management Tools

View our comparisons of other Spend Management