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Best Teamwork Alternatives

Written by Camin McCluskey

Co-Founder & CTO

Edited by Steph Leung

Product & Operations Lead

Updated onMar 14, 2025
Teamwork is a comprehensive project management platform designed to help teams collaborate, organize tasks, and deliver projects efficiently. While Teamwork offers solid functionality for basic project management needs, several specialized alternatives excel in specific areas. Notion stands out for internal documentation with its rich editing capabilities and flexible organization. Jira dominates in software development with powerful task dependencies and Agile-focused features. ClickUp offers superior workflow customization with extensive task views and advanced automation. Airtable excels in data-intensive projects through its spreadsheet-like interface and robust data relationships. Meanwhile, Asana provides exceptional portfolio management with intuitive visualization tools for complex multi-project environments. This comparison explores how each alternative outperforms Teamwork in these specialized use cases, helping you determine which solution best fits your team’s unique requirements.

Best alternatives to Teamwork

For creating and managing internal documentation:

Notion product logo

Notion

Stackfix Rating:

6.6 / 10

Notion is a strong alternative to Teamwork for creating and managing internal documentation, thanks to its document customization capabilities and seamless integration with project workflows. While Teamwork allows only file uploads and basic document sharing, Notion provides a rich document editor with AI-powered features, extensive formatting options, and the ability to embed multimedia content directly within documents. Notion’s approach treats every task and project as a document, enabling teams to maintain context by keeping documentation, discussions, and project details in one place. Additionally, Notion’s flexible structure allows teams to organize documentation in multiple ways – within tasks, on project pages, or in dedicated knowledge hubs – making information more accessible and easier to maintain.

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For managing complex software development projects:

Jira product logo

Jira

Stackfix Rating:

6.2 / 10

Jira offers task management capabilities and workflow automation for managing complex software development projects. Its bidirectional task dependencies allow engineering teams to clearly visualize relationships between tasks, while its customizable task hierarchies support intricate project structures with unlimited layers – from epics down to individual stories. It leverages powerful automation templates that streamline development workflows by automatically creating GitHub branches when tasks move to 'in progress' or closing parent issues when all child tasks are completed. Additionally, Jira’s dedicated backlog view and built-in sprint reporting tools are designed to support Agile development practices, helping teams track velocity and identify bottlenecks in their development pipeline.

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For customizing complex workflows:

ClickUp product logo

ClickUp

Stackfix Rating:

7.3 / 10

Clickup’s workflow customization capabilities make it a more powerful alternative to Teamwork for three key reasons. First, Clickup offers 15 different task views compared to Teamwork’s 4, allowing teams to visualize and manage complex workflows in ways that best suit their needs. Second, Clickup’s automation system enables more sophisticated workflow rules with branching logic and conditional triggers, providing more advanced capabilities than Teamwork’s more limited system. Finally, Clickup’s task management system offers extensive customization options including multiple layers of subtasks and dependencies, while Teamwork’s system lacks the same depth of workflow configuration capabilities.

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For managing data-intensive projects:

Airtable product logo

Airtable

Stackfix Rating:

7.3 / 10

Airtable surpasses Teamwork for managing data-intensive projects through superior data organization capabilities and customization options. While Teamwork offers basic project management features, Airtable's spreadsheet-like interface with seven versatile views (including Grid, Calendar, Gallery, Kanban, Timeline, List, and Gantt) provides better data visualization and manipulation. Airtable’s extensive custom field options (including formulas, rollups, and various data types) enable more sophisticated data analysis than Teamwork’s limited customization. Additionally, Airtable’s ability to link records across tables creates powerful data relationships, allowing teams to connect tasks, projects, and company objectives in ways that Teamwork cannot match. For organizations handling complex data sets, Airtable’s robust filtering and sorting capabilities, combined with its automated data collection through customizable forms, streamline data management more effectively than Teamwork’s more traditional project management approach.

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For visualizing and managing complex project portfolios:

Asana product logo

Asana

Stackfix Rating:

7.5 / 10

Asana offers powerful project portfolio visualization capabilities that make it more effective than Teamwork for managing complex project portfolios. Asana’s dedicated portfolio management features provide three compelling views – list, timeline, and workload – that give instant visibility into project health, milestones, and resource allocation. The timeline view enables teams to visualize and sequence initiatives across multiple projects, while the workload view makes it simple to spot capacity issues and rebalance work by dragging and dropping tasks between team members. Additionally, Asana’s project overview pages surface critical information like status updates, connected goals, and key resources in an intuitive way that helps stakeholders quickly understand progress across the portfolio.

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CM

Meet your expert: Camin McCluskey

Stackfix Co-Founder & CTO

Having worked as a software engineer and CTO in enterprise and startup environments, I've been on both sides of the software buying journey. I'm excited to help you find the right software for your business, as well as supporting our partners to communicate what makes their software unique.

Teamwork logo

Teamwork

Notion logo

Notion

Jira logo

Jira

ClickUp logo

ClickUp

Airtable logo

Airtable

Asana logo

Asana

Our rating
Functionality
6

Functionality

6/10

<p>Teamwork offer most functionalities that SMBs will require but lacks some more sophistic customisation features useful to larger businesses.</p><p><span style="background-color: rgba(245, 245, 245, 0.5); color: rgb(55, 65, 81);">Teamwork has rich functionality natively. Most notably, strong automation, customizable forms, time-tracking (with approval capabilities), excellent reporting and analytics, and even invoice creation. These features mean teams do not have to reply much on external integrations to reduce friction and enhance productivity.</span></p><p><br></p><p>However, some key features are missing. Chief amongst these are the lack of document creation features and missing project view options. Documents can only be imported for your device - so no customisation and no document templates. All of this work must be done externally, which is particularly painful when it comes to editing documents and sending them back to others. Only 4 project views are available - a timeline view would be useful to view task deadlines concurrently.</p>
6

Functionality

6/10

<p>Notion offers almost all of the functionality most companies will need. It Offers best-in-class inbuilt documentation, and added a lot of AI features in the past year that allows you to query your entire Notion workspace. It has also been rolling out many new features e.g. Notion calendar, forms, and Notion mail (coming soon).</p><p>That said, it’s still missing some features larger teams with many active projects might require, like advanced analytics, robust workflow automation, and time tracking. There’s room for improvement, but it’s evolving fast.</p>
9

Functionality

9/10

<p>Jira delivers nearly all the functionality that SMBs—and even enterprises—will need.</p><p>Its task and project management capabilities are incredibly powerful and flexible. You can customize Jira to fit virtually any project, even those with complex structures like five layers of sub-tasks, each with their own custom fields.</p><p>That said, Jira does have some gaps. It doesn’t natively offer features like invoicing, billing, or expense tracking, which other tools sometimes include. Plus, for built-in docs or wikis, you’ll need to use its sister product, Confluence.</p>
9

Functionality

9/10

<p>ClickUp offers a very broad range of functionalities to handle pretty much everything most companies need.. These include workflow views, portfolio management and company goal setting —all in one platform.</p><p>ClickUp also include those functionalities required only by very large companies. Most notable amongst these are: AI feature which help to create documents and fill out templates, an exceptionally large range of templates to choose from when creating documents, multiple layers of subtasks and real-time collaborative workspaces like whiteboards.</p>
7

Functionality

7/10

<p>Airtable offers most of the functionality that companies will need but lacks a few useful features. Users will benefit from strong workflow automations, dependencies, the ability to link tasks, projects, key metrics and company goals, forms which auto populate spreadsheets with responses and more. However, Airtable lacks in-real-time collaboration, the ability to create internal documents and some strong time-tracking features.</p>
9

Functionality

9/10

<p>Asana offers almost all the functionality most companies need to manage tasks and projects effectively. It has rich functionality such as customisable forms, automation, time-tracking and anlalytics. For larger teams with multiple teams and projects, it also offers excellent portfolio management functionality.</p><p>However, it's missing the advanced customizability that the largest teams require to manage complex task and project relationships e.g. assigning multiple team members to a task or sophisticated automation workflows with branches.</p>
Ease of Use
7

Ease of Use

7/10

<p>Teamwork is generally easy to use. Some more complex features (e.g. creating an invoice) are harder to find but these are minimal and the demo videos and self service materials are supplement your learning very well.</p><p><span style="color: rgb(0, 0, 0);">We estimate that an average start-up employee would require around 1 day and some guidance to proficiently use all key features of the product. </span></p><p><br></p><p><span style="color: rgb(0, 0, 0);">It is easy to locate key info and processes are generally intuitive (especially given that so much of the UI works with drag and drop). Some views and features are often hidden in 'more' tabs which could be displayed more effectively. e.g. The Gantt view of task management.</span></p>
6

Ease of Use

6/10

<p>For those new to Notion, its blank canvas, endless customization options, and sheer number of templates can feel a bit overwhelming at first. Setting up a project management system from scratch might take a few days to figure out—but once you get past that initial learning curve, Notion becomes incredibly intuitive and user-friendly.</p><p>Creating new projects, documents, and tasks is lightning-fast, and there are quick keyboard shortcuts for almost everything, from adding new blocks to navigating between pages. Once you’re up to speed, Notion feels like second nature.</p>
4

Ease of Use

4/10

<p>Compared to other project management tools, we find Jira complex to navigate. The interface is packed with features and options, which can make it overwhelming and unintuitive—especially for new users. The learning curve is steep, and it can take weeks for team members to get fully comfortable.</p><p>For example, even for simple projects, there are multiple configuration pages to manage: settings for the entire project, specific project views, built-in fields, custom fields—you name it. It’s powerful, but all these layers can quickly become confusing.</p>
5

Ease of Use

5/10

<p>ClickUp is a powerful tool, and its high level of customizability can sometimes feel a bit much—especially for tasks that should be quick and straightforward. On average, we’d estimate it takes a startup employee 1-2 days (plus a little guidance) to get comfortable with all the key features.</p><p>To its credit, ClickUp minimizes the number of clicks needed to access most features. But there’s still room for improvement. Some processes—like creating an invoice—aren’t as intuitive as they could be, which can slow things down unnecessarily.</p>
6

Ease of Use

6/10

<p>Airtable is generally easy to use. We estimate that an average start-up employee would require around half a day and some guidance to proficiently use all key functionalities of the platform. The notable exceptions to this are the extensions required to make custom reports and creating subtask in table view.</p><p><br></p><p>Airtables key processes are easy to find and do not require many clicks to reach. Some more complex processes like customizing the UI itself can be more hidden.</p>
7

Ease of Use

7/10

<p>Asana balances functionality with a relatively intuitive interface, but it's not the simplest tool to use. There's a moderate learning curve due to the wide array of features, and compared to some of the tools we've tested and there are at times less templates available (e.g. for building automation). However, it generally does a good job guiding users throughout the platform e.g. linking projects to goals, navigating different customisation options on project views.</p>
Look and feel
6

Look and feel

6/10

<p>Teamwork is visually acceptable and geared more towards functionality. The lack of colour makes the UI plain and feel monotone.&nbsp;</p><p><br></p><p><br></p><p>The loading times are generally fast (~1 second), however some functions (like generating dashboards take slightly longer (~2.5 seconds).</p>
7

Look and feel

7/10

<p>Out of the box - Notion has a clean, modern, uncluttered interface. But you have the power to completely customise the look and feel of Notion to make it look visually stunning.</p><p>The main drawback is that Notion suffers from slow load times, especially as your workspace grows. Pages can take 3–4 seconds to load, especially if you have a lot of data and files stored&nbsp;in Notion.&nbsp;It’s something to keep in mind if you plan on using Notion as your all-in-one company operating system, or as your usage scales.</p>
5

Look and feel

5/10

<p>While Jira has made strides in design and usability with recent updates, it still feels a bit dated compared to more modern Project Management tools like Linear. Customizing the UI is pretty limited, so you’re mostly stuck with the default look and feel.</p><p>Our main gripe, though, is page load times. At 2–3+ seconds per page, things can feel sluggish—and this gets gets compounded as your projects and teams grow. It's a frustration that can niggle you every day.</p>
6

Look and feel

6/10

<p>ClickUp has a well structured UI architecture and is visually acceptable.</p><p>Loading times are fast at roughly 1 second per page.</p>
8

Look and feel

8/10

<p>Airtable has a more customizable UI than most. You can alter colour and some layout features vai their interface designer. However, inevitably, UIs will not differ so much from one user to the next. They could all still have more sleep designs and more colour.</p><p><br></p><p>Loading times are fast (1 second per page).</p>
8

Look and feel

8/10

<p>Asana features a clean, modern design with a visually appealing interface. Pages loads are acceptable (1-3 seconds) and Asana also sprinkles moments of delight in the user experience e.g. rainbow unicorns fly across your screen when tasks/ projects are marked complete!</p>
Customisability
6

Customisability

6/10

<p>Where Teamwork offers customisation, it is generally strong. However, it lacks some key customisations useful to businesses of all sizes.</p><p>Teamwork offers great workflow automation customisations. 'If then' logic and a large range of trigger and action functions mean that a vast array of automations are available to increase your team's efficiency. Custom reporting is also very strong with filtering options by custom tag allowing for very specific insights to be gained.</p><p><br></p><p>However, the lack of document customisation (as you cannot create documents) and only having for 4 task management views available will increase the friction and time spent on bureaucratic tasks like formatting documents or prioritizing between tasks.</p>
9

Customisability

9/10

<p>Notion gives you endless customization options to shape it exactly how you want.</p><p>You can mix and match blocks—pages, databases, calendars, and project views—and even connect them with third-party tools to create a setup that fits your workflow, system, or use case perfectly. You’re in control of everything: how tasks and projects are organized, the structure of your internal docs and wikis, the platform’s overall look and feel, and even the layout of individual pages.</p><p>That said, Notion isn’t without its limits. It falls short on advanced reporting features and can’t handle workflows that require complex automation, like branching or conditional logic.</p>
10

Customisability

10/10

<p>We find Jira to be impressively, and overwhelmingly, customisable.</p><p>You can customise almost anything you can think of - custom task types, workflows, specialized screens, validation rules, and more. For ultimate flexibility, there’s even Jira’s own query language (JQL), which lets you search and filter issues with incredible precision.</p>
9

Customisability

9/10

<p>ClickUp is impressively—sometimes overwhelmingly—customizable.</p><p>You’ve got 15 task views to choose from (like board, list, map, and more), the ability to create custom tasks, and access to hundreds of templates tailored to specific teams and tasks. When it comes to workflow automation, ClickUp takes it up a notch. With branching and conditional logic, you can automate almost anything, from internal actions to exporting key data to tools like GitHub, HubSpot, and beyond.</p>
8

Customisability

8/10

<p>Airtable has strong customizability. Automations integrate with third parties and offer a decent selection of action/ trigger functions, as well as, conditional logic. Highly customizable forms also allow for conditional logic, many answer types and cosmetic customizations like banners, logos and colours. Out-of-the-box reporting extensions also allow for customizable reports.</p>
6

Customisability

6/10

<p>Asana provides a good level of customizability, allowing users to create custom fields, templates, and workflows to suit their team's needs. However, there are some limitations e.g. you're unable to link related tasks (that aren't dependent on one another), add multiple team members to a task etc. Unlike more flexible all-in-one tools, Asana is strictly a project management tool - each item must be a "task", which means you're can't use it for other use cases (e.g. HR - tracking employees, sales - tracking deals).</p>
Ease of Setup
9

Ease of Setup

9/10

<p>Offers a self-serve free trial and allows purchase without needing to talk to sales. Getting started and setting up a few tasks and subtasks should take 20-30 minutes, because it has a very rich library of templates, especially for marketing. Full setup should take less than a day.</p>
7

Ease of Setup

7/10

<p>Notion offers a self-serve free trial and lets you purchase without needing to talk to sales. Getting started and setting up a few tasks and subtasks should take 20-30 minutes, helped by very extensive library of templates. A full setup shouldn’t take more than a day or two, even for more complex use cases.</p>
4

Ease of Setup

4/10

<p>Jira offers a self-serve free trial and lets you purchase without dealing with sales. Getting started and setting up a few tasks or subtasks takes about 30–40 minutes, which can feel a bit more confusing compared to other tools. That said, its rich library of templates helps streamline the process.</p><p>Be prepared, though—a full setup will likely take at least a few days, especially if you’re customizing it for more complex workflows.</p>
7

Ease of Setup

7/10

<p>ClickUp makes it easy to dive right in with a self-serve free trial and the option to buy without ever talking to sales—no awkward calls, just action. You can get started and set up a few tasks and subtasks in just 20-30 minutes, thanks to its extensive library of templates. That said, a full setup might take a few days, especially if you’re customizing it to suit your team’s unique needs.</p>
8

Ease of Setup

8/10

<p>Offers a self-serve free trial and allows purchase without needing to talk to sales. Getting started and setting up a few tasks and subtasks should take 20-30 minutes, because it has a very rich library of templates. Full setup should take less than a day.</p>
8

Ease of Setup

8/10

<p>Offers a self-serve free trial and allows purchase without needing to talk to sales. Getting started and setting up a few tasks and subtasks should take 20-30 minutes, because it has a good library of templates for projects. Full setup should take less than a day.</p>
Customer Support
8

Customer Support

8/10

<p>Personalised Q&amp;A is available over email only. But agents are helpful and reply fast (&lt;2 hours).</p><p><br></p><p><br></p><p><br></p><p>Excellent self-serve materials with strong depth and quality. Their demo videos and help section (available in app and online) are excellent if you trouble using or finding any key or advanced workflows.</p>
5

Customer Support

5/10

<p>Notion's support team can only be contacted via email, and this option is very hidden away on their site. From our experience, responses take about a full business day—not the fastest—but the agents are friendly and genuinely helpful. On the bright side, Notion’s help center is top-notch, with detailed, high-quality documentation that can often solve your questions without needing to wait for support.</p>
4

Customer Support

4/10

<p>We find that Jira's support leaves a lot to be desired. Atlassian (the maker of Jira) nudge users toward self-service options like documentation and community forums, which can be frustrating when you need quick, direct help. Even when you reach out for support, the experience can be hit-or-miss—especially if you’re a smaller customer without a premium support plan.</p>
8

Customer Support

8/10

<p>ClickUp offers in-app live chat with both an AI assistant and, if needed, a human agent to help sort out any issues. Response times are quick—usually under an hour.</p><p>On top of that, ClickUp has an impressive collection of self-serve resources that cover just about every functionality and how to use them. They also host webinars and have a solid selection of YouTube videos to help you learn best practices and make the most of the platform.</p>
7

Customer Support

7/10

<p>An in-app chatbot is useful for filtering through self-serve material, but if you want to talk to a real human you need to do this via email (not that forms can be submitted via email) and agents will reply within 48 hours - but usually in less than 12 hours.</p><p><br></p><p>Airtable's self-serve materials are excellent. Articles, videos and seminars all have excellent depth and quality. These can all be access in app.</p>
5

Customer Support

5/10

<p>For Asana users on lower tiers, you can contact support by submitting a ticket through its AI chatbot (which was unhelpful and frustrating to get through). However, Asana does have high quality help centre and community support.</p>
Integratability
8

Integratability

8/10

<p>Teamwork's integrations are not exhaustive but still cover most integrations any SMB will need. These include some automation integrations through slack, Hubspot and others. Here you can set up automatic messages within these integrated software once and trigger has been completed within Teamwork.</p><p><br></p><p>Teamwork also has an API allowing teams to built their own custom integrations.</p>
6

Integratability

6/10

<p>Notion offers 110 integrations with a decent range of third-party tools, covering areas like automation, analytics, and collaboration. However, it’s missing some key integrations in commonly needed categories—there’s no native support for customer support tools, calendars, or email platforms.</p><p>That said, Notion does provide an API, so you can build custom integrations if you have specific needs.</p>
9

Integratability

9/10

<p>Jira, powered by Atlassian, has a thriving app marketplace with thousands of plugins. If there’s a feature you need that Jira doesn’t offer natively, chances are there’s a third-party app for it. Plus, Jira provides an API, giving you the flexibility to build custom integrations when needed.</p>
9

Integratability

9/10

<p>ClickUp offers three levels of integrations to keep your workflows connected and seamless.</p><p>First, there are native integrations, including essentials like Slack, email, SSO, and GitHub.</p><p>Second, automatic imports make it easy to bring in data from tools like Monday.com and Jira.</p><p>Finally, there’s a range of other integrations, covering everything from Grammarly and Salesforce to Evernote.</p><p>A nice feature worth knowing about here is connected search in Slack, OneDrive, and SharePoint. Search through all of them simultaneously!</p>
8

Integratability

8/10

<p>Airtable only offers 36 native integrations which pails in comparison to other project management software - like Clickup or Asana. However, most of the big names are covered - like Jira, Github, Slack etc. Some integrations also include automations - e,g. sending messages in slack or creating a weekly digest in google documents.</p><p><br></p><p>Airtable also offer an API allowing users to build integrations where necessary.</p>
8

Integratability

8/10

<p>Asana has integrations with most relevant third party apps (e.g. CRM, time-tracking, invoicing marketing, developer tools etc). It also has an API for custom integrations.</p>
Ease of Migration
8

Ease of Migration

8/10

<p>Teamwork offers a large number of pre-built and custom reports which are all available for exporting mostly to pdf or CSV files. The number of reports available is extensive and the level of granularity retained when exporting is also impressive. This is in part due to Teamwork's excellent reporting of budgeting and profitability. Data visualisation tools (e.g. bar graphs and pie charts) can also all be exported.</p><p><br></p><p>Migrating to and from Teamwork from other project management tools is not possible.</p>
8

Ease of Migration

8/10

<p>Notion makes exporting easy with a self-serve option—there’s an export button on every page, so you can quickly grab what you need. For more advanced needs, you can also export data using their API.</p>
5

Ease of Migration

5/10

<p>Migrating away from Jira can be a bit of a headache. Exporting data isn’t exactly seamless, and you’ll likely need to spend time cleaning and reformatting it before it’s usable in another tool. Custom fields, workflows, and issue types often don’t have direct equivalents elsewhere, which can lead to data loss or tricky mapping processes. It’s definitely something to plan for if you’re considering switching.</p>
8

Ease of Migration

8/10

<p>ClickUp makes it easy to export your data with self-serve options for Excel or CSV files. From a list or table view, you can export task data and customize details like whether to include subtasks, choose your preferred date format, and even show “time in status” (how long a task has spent in progress).</p><p>You can also export dashboard cards—those handy visuals that report on your team’s metrics and data. These can be exported in multiple formats, including PDF, PNG, JPEG, SVG, and CSV, giving you flexibility depending on how you want to use them.</p>
8

Ease of Migration

8/10

<p>Exports of key and custom data and reports are available self-serve via a CSV file.</p>
8

Ease of Migration

8/10

<p>Exporting key data out of Trello is relatively straightforward. You can simply export entire projects, with all your tasks, in JSON or CSV formats. However, note that not all data - such as comments, activity logs and attachments will transfer seamlessly. However, you can export other data via its API.</p>

Notion: Teamwork alternative for creating and managing internal documentation

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Notion

Stackfix Rating:

6.6 / 10

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Updated onMar 14, 2025
Notion is a strong alternative to Teamwork for creating and managing internal documentation, thanks to its document customization capabilities and seamless integration with project workflows. While Teamwork allows only file uploads and basic document sharing, Notion provides a rich document editor with AI-powered features, extensive formatting options, and the ability to embed multimedia content directly within documents. Notion’s approach treats every task and project as a document, enabling teams to maintain context by keeping documentation, discussions, and project details in one place. Additionally, Notion’s flexible structure allows teams to organize documentation in multiple ways – within tasks, on project pages, or in dedicated knowledge hubs – making information more accessible and easier to maintain.

Want to know more? See a detailed comparison of Teamwork vs. Notion.

Pros

  • Powerful abstractions and relationships between project items

  • Blank canvas to build your own system

  • Flexible task management

  • Best-in-class document management

Cons

  • Lacks Some Traditional Project Management Features

  • Slow Page Loads with Large Databases

  • Poor Customer Support

  • Severely Limited Analytics & Reporting

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Jira: Teamwork alternative for managing complex software development projects

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Jira

Stackfix Rating:

6.2 / 10

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Updated onMar 14, 2025
Jira offers task management capabilities and workflow automation for managing complex software development projects. Its bidirectional task dependencies allow engineering teams to clearly visualize relationships between tasks, while its customizable task hierarchies support intricate project structures with unlimited layers – from epics down to individual stories. It leverages powerful automation templates that streamline development workflows by automatically creating GitHub branches when tasks move to 'in progress' or closing parent issues when all child tasks are completed. Additionally, Jira’s dedicated backlog view and built-in sprint reporting tools are designed to support Agile development practices, helping teams track velocity and identify bottlenecks in their development pipeline.

Want to know more? See a detailed comparison of Teamwork vs. Jira.

Pros

  • Extremely Configurable

  • Transformative Project Templates

  • Extremely Sophisticated Task Management

  • Powerful Workflow Automation

  • Extensive Integration Ecosystem

Cons

  • Complex to Navigate

  • Dated User Interface

  • Subpar Customer Support

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ClickUp: Teamwork alternative for customizing complex workflows

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ClickUp

Stackfix Rating:

7.3 / 10

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Updated onMar 14, 2025
Clickup’s workflow customization capabilities make it a more powerful alternative to Teamwork for three key reasons. First, Clickup offers 15 different task views compared to Teamwork’s 4, allowing teams to visualize and manage complex workflows in ways that best suit their needs. Second, Clickup’s automation system enables more sophisticated workflow rules with branching logic and conditional triggers, providing more advanced capabilities than Teamwork’s more limited system. Finally, Clickup’s task management system offers extensive customization options including multiple layers of subtasks and dependencies, while Teamwork’s system lacks the same depth of workflow configuration capabilities.

Want to know more? See a detailed comparison of Teamwork vs. ClickUp.

Pros

  • Robust collaboration and communication features

  • Powerful workflow automation capabilities

  • Comprehensive project visualization options

  • Advanced reporting and dashboard functionality

  • Robust task management and prioritization

  • Rich functionality at low cost

Cons

  • Customisability can be overwhelming

  • Unintuitive Interface Elements

  • Basic Visual Design

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Airtable: Teamwork alternative for managing data-intensive projects

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Airtable

Stackfix Rating:

7.3 / 10

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Updated onMar 14, 2025
Airtable surpasses Teamwork for managing data-intensive projects through superior data organization capabilities and customization options. While Teamwork offers basic project management features, Airtable's spreadsheet-like interface with seven versatile views (including Grid, Calendar, Gallery, Kanban, Timeline, List, and Gantt) provides better data visualization and manipulation. Airtable’s extensive custom field options (including formulas, rollups, and various data types) enable more sophisticated data analysis than Teamwork’s limited customization. Additionally, Airtable’s ability to link records across tables creates powerful data relationships, allowing teams to connect tasks, projects, and company objectives in ways that Teamwork cannot match. For organizations handling complex data sets, Airtable’s robust filtering and sorting capabilities, combined with its automated data collection through customizable forms, streamline data management more effectively than Teamwork’s more traditional project management approach.

Want to know more? See a detailed comparison of Teamwork vs. Airtable.

Pros

  • Exceptional Project Portfolio Management

  • Powerful Workflow Automation

  • Highly Customizable

  • Strong Integration Capabilities

Cons

  • Cumbersome Subtask Management

  • No Internal Documentation Capabilities

  • Absence of Time Tracking

  • No Task Creation from Forms

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Asana: Teamwork alternative for visualizing and managing complex project portfolios

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Asana

Stackfix Rating:

7.5 / 10

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Updated onMar 14, 2025
Asana offers powerful project portfolio visualization capabilities that make it more effective than Teamwork for managing complex project portfolios. Asana’s dedicated portfolio management features provide three compelling views – list, timeline, and workload – that give instant visibility into project health, milestones, and resource allocation. The timeline view enables teams to visualize and sequence initiatives across multiple projects, while the workload view makes it simple to spot capacity issues and rebalance work by dragging and dropping tasks between team members. Additionally, Asana’s project overview pages surface critical information like status updates, connected goals, and key resources in an intuitive way that helps stakeholders quickly understand progress across the portfolio.

Want to know more? See a detailed comparison of Teamwork vs. Asana.

Pros

  • Exceptional Project Views

  • Intuitive Goals and OKR Management Feature

  • Powerful Portfolio Management

  • Strong Integration Capabilities

  • Delightful user experience touches

Cons

  • Lacks Advanced Task Management Customization

  • Basic Internal Documentation Features

  • Limited Cross-Project Automation

  • Poor Customer Support Experience

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How we test products

With so many Project Management tools on the market, we focus on identifying the best options for small and midsize businesses. Our evaluation process reflects real-world usage, prioritizing functionality, ease of use, and overall value. Here’s how we do it:

Functionality

Project Management software should help teams stay organized, track progress, and collaborate efficiently. We start by identifying key use cases—task management, workflow automation, resource allocation, reporting, and team collaboration—then test how well each platform supports these needs. Tools that provide essential features without unnecessary complexity score highest.

User Experience & Onboarding

A great Project Management tool should be easy to adopt and navigate. We test each platform’s interface by accessing core features without prior training and track onboarding time—from account setup to managing the first project. Platforms that require extensive setup or technical expertise lose points.

Collaboration & Workflow Automation

Effective project management requires seamless collaboration. We evaluate built-in communication tools, task dependencies, automation workflows, and team notifications. Platforms that reduce manual effort and improve team efficiency score highest.

Integrations & Compatibility

Project Management software must integrate smoothly with other business tools, such as CRMs, file storage solutions, and communication platforms. We test how well each product connects with essential business systems and assess whether native integrations or third-party connectors are required.

Pricing & Value

We compare pricing across competitors, analyzing what each plan includes and whether critical features are locked behind paywalls. Hidden costs—such as per-user fees, premium automation features, or required enterprise plans—are factored into our assessment. Platforms that offer strong core functionality at a fair price score highest.

Stackfix’s Fit Score

All of these factors contribute to Stackfix’s Fit Score, a proprietary ranking system that measures how well each Project Management tool aligns with a buyer’s needs. It combines two key elements:

  • Requirements Met – How many buyer requirements the software fulfills
  • Stackfix Rating – Our expert assessment of the software’s overall quality, usability, and value

The result? A clear, data-driven recommendation that helps businesses choose the right Project Management software—without hours of trial and error.

FAQs

What is a Project Management tool?

A project management tool is a software application that helps teams plan, organize, and track their work. It’s a centralised hub where everyone can collaborate, manage tasks, and keep projects moving smoothly. The key features of a Project Management tool usually include:

  • Task Management: Create, assign, and track tasks to ensure everyone knows what needs to be done and by when. This helps keep projects on schedule and ensures accountability.
  • Project Planning: Use calendars, timelines, or Gantt charts to map out milestones and deadlines. Visual planning helps organize tasks and spot potential delays early.

What should I consider when buying Project Management software?

Choosing the right Project Management software can make or break your team’s productivity and collaboration—so it’s essential to find one that fits your workflow, integrates with your existing tools, and aligns with your budget. Here are the key factors to consider before making your decision.

  1. Your requirements. It's important to first define what you need the project management tool to accomplish. Consider the types of projects you want to track – whether you need to manage all projects across the company, including departments like HR and sales, or focus on specific types of projects. This decision will directly influence the features and level of customization you require.
  2. Ease of use. Look for an interface that your team will actually like and use. A cluttered or overly complex interface can overwhelm less experienced teams, meaning all those fancy features go to waste. That’s why Stackfix gives every project management tool an ‘Ease of Use’ rating, so you can quickly see which ones are intuitive and user-friendly. Click into each product above to find the right fit for your team.
  3. Workflows and integrations.Take stock of your current workflows and the tools you use. You may want to connect the project management tool with your existing tools such as Google Calendar for time blocking, customer support platforms, design and engineering tools, and Slack for updates
  4. Cost. Many project management tools offer seductive free plans, but it's essential to check if the free plan includes the features you need. Additionally, consider how pricing scales as your team grows to avoid unexpected expenses down the line. Factor in setup costs and feature limitations to ensure the tool remains cost-effective as your usage increases.
  5. Customer support. This is one of those things you don’t think about—until you really need it. If something goes wrong during setup or day-to-day use, will the vendor be there to help? Look at response times, availability (24/7 or just business hours?), and self-serve resources like help centers or community forums. To make this easier, Stackfix rates every project management tool on customer support. Click into each product above to see how they stack up.


What are the common mistakes to avoid when buying Project Management software?

Avoiding common pitfalls when choosing Project Management software can save you time, money, and workflow frustrations. Here are some of the biggest mistakes startups make—and how to avoid them.

  1. Falling into the “all-in-one” trap: A lot of project management tools boast about being all-in-one solutions, but this often means they can be bloated and clunky. Depending on your specific needs, a more streamlined and focused tool might allow your team to move faster and use only the features that truly matter for your projects.
  2. Buying based on vendor popularity: The project management space is flooded with big names dominating through big marketing budgets (looking at you, ClickUp and Monday.com) While these popular tools are generally solid choices, ensure they’re the best fit for your use case, and has the features that you need.
  3. Over-optimizing for scalability: Sounds counterintuitive, right? But trying to pick a tool that can handle every possible future need can actually make things more complicated. Most* project management tools offer solid migration options and integrations, making it easy to switch if your needs change. Plus, unlike sales systems where migrating all client data is crucial, you usually don’t need to transfer every completed task or project. Instead of choosing a PM with a massive feature list you might never use, go for one that fits your current growth stage. A streamlined solution with the features you need now keeps things simple and efficient, and you can always upgrade as your team and projects expand.

How much does Project Management Software typically cost?

Several providers (like Asana, ClickUp, Notion, and Jira) offer free plans with core functionality, though these typically restrict user limits, advanced views, and automation capabilities.

For enterprise plans and above, you can expect to speak to sales for a bespoke price. These custom quotes typically factor in integration requirements, security needs, and advanced reporting capabilities. To skip the demo calls, be sure to check out our pricing calculator.

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