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Best Zoho Sign Alternatives

Written by Paddy Stobbs

Co-Founder & CEO

Edited by Steph Leung

Product & Operations Lead

Updated onMar 14, 2025
Zoho Sign is a streamlined electronic signature solution in the increasingly paperless business landscape of 2025. With its straightforward interface and integration capabilities within the broader Zoho ecosystem, it offers businesses a practical way to manage document signing workflows. However, when specific organizational needs come into focus, alternatives may provide more tailored functionality. DocuSign delivers superior document collaboration features with robust reporting and pre-built templates that collaborative teams will appreciate. SignNow emerges as the enterprise-grade choice with round-the-clock support options and comprehensive audit trails that larger organizations require. Meanwhile, PandaDoc specializes in empowering sales teams with its extensive template library and sophisticated analytics that track prospect engagement throughout the document lifecycle. Each alternative addresses specific use cases where Zoho Sign’s more generalized approach might fall short, making the ideal choice dependent on your organization's particular requirements.

Best alternatives to Zoho Sign

For teams needing document collaboration features:

Docusign product logo

Docusign

Stackfix Rating:

8.4 / 10

Teams seeking robust document collaboration will find DocuSign excels in three critical areas. DocuSign’s reporting dashboard offers 15+ detailed reports tracking completion times and user activity, providing deeper insights. DocuSign enables team members to add comments directly on documents for better collaboration, enhancing workflows. Additionally, DocuSign includes 30+ pre-filled templates for various industries, helping teams get started quickly, whereas Zoho Sign requires creating templates from scratch.

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For enterprises requiring 24/7 support:

SignNow product logo

SignNow

Stackfix Rating:

7.8 / 10

SignNow distinguishes itself as a choice for enterprises needing continuous support, offering three key advantages over Zoho Sign. First, SignNow provides comprehensive customer support through live chat and request submissions, with dedicated phone support for corporate accounts and in-app chat featuring rapid responses from human agents. In contrast, Zoho Sign only offers phone support during business hours, leaving critical weekend hours uncovered. Second, SignNow’s reporting capabilities better serve enterprise needs by tracking completion rates and signer engagement metrics, while Zoho Sign only offers basic status views. Third, SignNow delivers stronger document export functionality with options to include history, attachments, and document ID on every page, surpassing Zoho Sign’s more limited export features.

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For sales teams that require document analytics and templates:

PandaDoc product logo

PandaDoc

Stackfix Rating:

8.2 / 10

PandaDoc excels for sales teams needing document analytics and templates through three key advantages. First, PandaDoc’s analytics dashboard delivers comprehensive insights into document status, completion time, and user activity, while Zoho Sign provides only basic status categorization. Second, PandaDoc includes over 1,000 pre-built templates specifically designed for sales workflows, whereas Zoho Sign lacks pre-filled templates. Third, PandaDoc’s drag-and-drop builder integrates advanced features like pricing tables with tax calculations and quantity adjustments, enabling sales teams to create more sophisticated proposals than Zoho Sign’s basic field options.

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PS

Meet your expert: Paddy Stobbs

Stackfix Co-Founder & CEO

I've spent over a decade deep in the world of business software - personally managing more than $2M in purchases across companies I've built and led. From intimate 10-person teams to organizations of 150+, I've developed a particular obsession with Sales and HR tools – testing, implementing, and scaling them at every stage of growth. My journey started at Cambridge University, led me through Google, and most recently culminated in selling my previous venture to TikTok. Now, I'm channeling all of that hands-on experience into helping others navigate the complex landscape of business software.

Zoho Sign logo

Zoho Sign

Docusign logo

Docusign

SignNow logo

SignNow

PandaDoc logo

PandaDoc

Our rating
Functionality
9

Functionality

9/10

<p>Zoho Sign provides a complete eSignature solution, supporting web forms and payment collection while signing. The drag-and-drop builder allows customization with validation and custom fields. Users can control signing order, delegation, e-witnessing, and in-person signing, with team permission management. However, reporting is limited, as Zoho Sign’s reports don’t track key insights like completion time or completion rate. Instead, it only categorizes documents by status (in progress, recalled, expired, completed, document type, etc.). Security features include password protection and ID verification.</p>
10

Functionality

10/10

<p>Docusign provides a complete eSignature solution, supporting web forms and payment collection while signing. The drag-and-drop builder allows extensive customization, enabling various input fields with validation and custom properties. Users can control signing order, enable signer delegation, e-witnessing, and in-person signing, and manage team access with custom permissions. The reports dashboard tracks completion rates for high document volumes. Security features include password protection and ID verification.</p>
8

Functionality

8/10

<p>SignNow is a solid eSignature solution with a few limitations on advanced features. You can’t edit and re-issue documents, and there’s no signer delegation. It also lacks advanced security like ID verification and knowledge-based authentication, but if passwords are enough, 2FA adds extra protection. The drag-and-drop builder is easy to use with highly customizable fields, and the reports dashboard tracks completion rates, making it easy to handle high document volumes, although advanced reporting isn't available.</p>
8

Functionality

8/10

<p>PandaDoc provides a complete eSignature solution with web forms, payment collection, and a drag-and-drop builder for customizable fields with validation. Users can control signing order, delegate signers, enable e-witnessing, and in-person signing. It includes rooms with pre-set content for collaboration and tracking insights. A workflow automation builder lets users configure automations with integrations, supported by pre-made templates. The reports dashboard tracks completion rates, and security features like password protection and ID verification.That said, it lacks certain advance functionality such as a dedicated eWitness workflow.</p>
Ease of Use
7

Ease of Use

7/10

<p>The platform is easy to use, though advanced document preparation takes some learning. The clean, modern design and field auto-placement make document creation faster. The builder supports custom fields, so you can reuse validation across documents. Bulk sending, auto-reminders, and auto-fill from integrations help speed up workflows. A file upload field eliminates the need for separate document requests, and Zoho Sign allows payment collection through Zoho Checkout. Users can also edit and resend documents without voiding them, making corrections quick and simple.</p>
7

Ease of Use

7/10

<p>The platform is easy to use, though advanced document preparation takes some learning. The clean, modern design and field auto-placement make document creation faster. The builder supports custom fields, so you can reuse validation across documents. Bulk sending, auto-reminders, and auto-fill from integrations help speed up workflows. A file upload field means you don’t have to request documents separately, and Docusign lets you collect payments when you share documents. You can also edit and resend documents without voiding them, making corrections quick and simple.</p>
7

Ease of Use

7/10

<p>The platform is easy to use, though advanced document preparation takes some learning. The clean, modern design and field auto-placement make document creation faster. The builder supports custom fields, so you can reuse validation across documents. Bulk sending, auto-reminders, and auto-fill from integrations help speed up workflows. A file upload field means you don’t have to request documents separately, and SignNow lets you collect payments when you share documents. You can also edit and resend documents without voiding them, making corrections quick and simple.</p>
8

Ease of Use

8/10

<p>The platform is easy to use, though advanced document preparation takes some learning. The clean, modern design and field auto-placement speed up document creation. The drag-and-drop builder keeps everything—custom fields, payments, integrations, data merge, and content blocks—in one place, making it easy to manage. Bulk sending, auto-reminders, and auto-fill from integrations streamline workflows. A file upload field removes the need for separate document requests, and PandaDoc allows payment collection when sharing documents. You can also edit and resend without voiding, making corrections quick and simple.</p>
Look and feel
7

Look and feel

7/10

<p>Although Zoho Sign has a solid set of features, the interface feels functional but not the most refined. Navigation is straightforward, but some advanced controls could be better organized. The UI is modern but lacks polish in certain areas.</p><p>The drag-and-drop builder is easy to use but not as advanced as some competitors. The reports section categorizes documents by status (in progress, recalled, expired, completed etc.), but it lacks deeper insights like completion time or completion rate, making tracking less intuitive for high-volume users.</p>
8

Look and feel

8/10

<p>Although it has one of the highest number of features in the category, Docusign does a fantastic job of keeping the interface clean and intuitive. Advanced controls are nicely hidden away, making navigation smooth. The UI is modern, and key features are exactly where you’d expect.</p><p>The drag-and-drop builder is easy to use. The homepage clearly displays pending, waiting, expiring, and completed documents in a large font. The reports section provides deeper, but still easy to understand, insights on statuses and activity. For companies handling high volumes of signatures, document management is straightforward and efficient.</p>
8

Look and feel

8/10

<p>SignNow keeps things simple—the interface is clean and modern, with everything right where you’d expect. The drag-and-drop builder is easy to use, and while it lacks advanced reporting, the simple reports view makes tracking document status quick. There’s also a handy preview of the email and document before signing while customizing the signing order.</p>
10

Look and feel

10/10

<p>Although feature-rich, PandaDoc has a delightful interface with a well-balanced theme and color usage. Advanced controls are neatly hidden, ensuring smooth navigation.</p><p><br></p><p>In our opinion, it has the best drag-and-drop builder, keeping fields, payments, integrations, data merge, and content blocks all in one place, making management of all of them easy. When creating a document, you can set a theme and apply it throughout. It has a beautiful workflow overview too, making the platform both powerful and user-friendly.</p>
Customisability
8

Customisability

8/10

<p>Zoho Sign offers flexibility with branding, field properties, signing order, and team permissions. It supports formula fields, custom fields, and conditional logic to show or hide objects based on inputs. In-person signing, e-witnessing, and signer delegation cover all signing flows. However, it lacks custom reports, a major limitation for businesses needing detailed insights. However, you can’t generate tailored reports or track key metrics beyond basic status views.</p>
9

Customisability

9/10

<p>Docusign is highly flexible, offering control over branding, field properties, signing order, and team member permissions. You can use formula fields, custom fields, and conditional logic to show or hide objects based on inputs. The platform supports in-person signing, e-witnessing, and signer delegation, covering all signing flows. You can configure custom permissions for team member roles, ensuring the right access levels. You can also create custom reports for better insights.</p>
9

Customisability

9/10

<p>SignNow is highly flexible, offering control over branding, field properties, signing order, and team permissions. Users can customize themes, use formula fields, custom fields, and conditional logic. Signing flows include in-person signing and e-witnessing, but API access is needed for deeper customization of signing sessions, view mode, and email notifications. However, custom permissions can’t be defined, limiting role customization. Still, it’s a strong choice for managing security and workflows in detail.</p>
10

Customisability

10/10

<p>PandaDoc is highly flexible, offering control over branding, field properties, signing order, and team permissions. Users can customize themes when creating documents. It supports formula fields, custom fields, and conditional logic to show or hide objects based on inputs. Signing flows include in-person signing, e-witnessing, and signer delegation. Granular role-based permissions allow precise control over user access and actions. Custom reports provide deeper insights. Best-in-class for custom roles and user permissions, making it easy to manage security and workflows at a detailed level.</p>
Ease of Setup
6

Ease of Setup

6/10

<p>Zoho Sign offers a free trial, with self-serve purchasing for all tiers except custom plans. The onboarding process is simple, allowing users to create eSignature documents within 5–10 minutes. Integrations like Salesforce, Google Drive, Dropbox, Stripe, PayPal, and Slack can be set up through Zoho Flow, reducing manual effort. Custom permission profiles and branding are easy to configure. Despite its many features, the help docs are well-organized and detailed. Setting up reusable templates, security settings, and user roles takes a few hours, while enterprise-level setup may take 1–2 weeks.</p>
6

Ease of Setup

6/10

<p>Docusign offers a free trial and self-serve purchasing for all tiers except the Enterprise option. The onboarding process is simple, allowing users to create eSignature documents within 5-10 minutes. It integrates directly with many platforms, reducing the need for Zapier. Custom permission profiles and branding are easy to configure. Despite its many features, the help docs are well-organized and detailed. Setting up reusable templates, security settings, and user roles takes a few hours, while enterprise-level setup may take 1-2 weeks.</p>
6

Ease of Setup

6/10

<p>SignNow offers a free trial, and higher-tier plans are self-serve. The onboarding process is simple, allowing users to create eSignature documents within 5–10 minutes. It integrates directly with many platforms, though HubSpot and PayPal require Zapier. Custom permission profiles and branding are easy to configure. Despite its many features, the help docs are well-organized and detailed. Setting up reusable templates, security settings, and user roles takes a few hours, while enterprise-level setup may take 1–2 weeks.</p>
5

Ease of Setup

5/10

<p>PandaDoc offers a free trial, but higher-tier plans require a demo request, and enterprise plans require speaking with sales. The onboarding process is simple, allowing users to create eSignature documents within 5–10 minutes. It integrates directly with many platforms, though Google Drive and Dropbox require Zapier. Custom permission profiles and branding are easy to configure. Despite its many features, the help docs are well-organized and detailed. Setting up reusable templates, security settings, and user roles takes a few hours, while enterprise-level setup may take 1–2 weeks.</p>
Customer Support
6

Customer Support

6/10

<p>Zoho Sign provides comprehensive customer support through email and 24/5 phone support for paid subscribers across multiple regions including the USA, India, and Australia. Their Help Center offers extensive resources including guides, documentation, FAQs, forums, and blogs. They also provide paid one-on-one training sessions for personalized assistance.</p>
10

Customer Support

10/10

<p>Docusign offers four support plans with different response times on average. Standard Support (included with subscriptions) has a &lt;24-hour response time. Plus Support improves this to &lt;6 hours and adds phone and technical support. Premier Support offers a &lt;4-hour response time, emergency support within 1 hour, and API integration help. Enterprise Premier Support provides the fastest response, with &lt;2 hours for regular issues and &lt;30 minutes for critical emergencies. All plans include system monitoring, online case management, and access to the Docusign Support Center.</p>
9

Customer Support

9/10

<p>Support is available 24/7 via live chat or by submitting a request. They also offer phone support for corporate accounts. Users can access personalized Q&amp;A through in-app chat, where friendly human agents provide helpful responses within minutes. The platform also offers self-serve support with high-depth, high-quality resources.</p>
9

Customer Support

9/10

<p>Support is available 24/7, 365 days a year via live chat or by submitting a request. Users can access personalized Q&amp;A through in-app chat, where friendly human agents provide helpful responses within minutes. The platform also offers self-serve support with high-depth, high-quality resources.</p>
Integratability
7

Integratability

7/10

<p>Zoho Sign integrates with major platforms through various methods. 1st-party integrations via Zoho Flow include Salesforce, HubSpot, Pipedrive, Dropbox, Stripe, PayPal, and Slack. 3rd-party integrations are available for Google Drive (via Google Workspace Marketplace). Zoho Sign also offers Zapier integration for connecting to thousands of additional apps, and provides an API for custom integrations and automation.</p>
10

Integratability

10/10

<p>Docusign natively integrates with major platforms like Salesforce, HubSpot, Pipedrive, Google Drive, Dropbox, Stripe, PayPal, Microsoft 365, and Slack. It also supports Zapier, enabling access to thousands of additional integrations. An API is available for custom integrations and automation.</p>
9

Integratability

9/10

<p>SignNow natively integrates with popular platforms like Salesforce, Pipedrive, Google Drive, Dropbox, Stripe, Microsoft 365, and Slack. HubSpot and PayPal require Zapier, which also enables access to thousands of additional integrations. An API is available for custom integrations and automation.</p>
9

Integratability

9/10

<p>PandaDoc natively integrates with popular platforms like Salesforce, HubSpot, Pipedrive, Stripe, PayPal, and Slack. Google Drive and Dropbox require Zapier, which also enables access to thousands of additional integrations. Microsoft 365 integration is limited, covering basic functions. An API is available for custom integrations and automation.</p>
Ease of Migration
7

Ease of Migration

7/10

<p>Zoho Sign offers multiple ways to export completed document data. Finished documents can be exported as PDFs, audit trails are available in CSV format. A wide range of reports can be downloaded as CSV or PDF. Some native CRM integrations allow easy data syncing, and additional data can be exported through the API for further customization and automation.</p>
10

Ease of Migration

10/10

<p>Docusign offers multiple ways to export completed document data. Finished documents can be exported as PDFs, audit trails are available in CSV format. A wide range of reports can be downloaded as CSV or exported as image charts. Reports can also be scheduled, with control over frequency, time intervals, start/end dates, and CC recipients. Native CRM integrations allow seamless data syncing, and additional data can be exported through the API for further customization and automation.</p>
9

Ease of Migration

9/10

<p>SignNow offers multiple ways to export completed document data. Finished documents can be exported as PDFs, with options to include history, attachments, and document ID on every page. Reports can be downloaded as CSV but only include basic fields like documents sent, pending, signed, average completion time, completion rate, signers, and templates. You can also send via fax, easily print, and export to the cloud with quick-access buttons. Native CRM integrations allow seamless data syncing, with additional API export options.</p>
8

Ease of Migration

8/10

<p>PandaDoc offers multiple ways to export completed document data. Finished documents can be exported as PDFs, audit trails are available in CSV format. A wide range of reports can be downloaded as CSV. Native CRM integrations allow seamless data syncing, and additional data can be exported through the API for further customization and automation.</p>

Docusign: Zoho Sign alternative for teams needing document collaboration features

Docusign product logo
Docusign

Stackfix Rating:

8.4 / 10

Visit website

Starting at

$15

Calculate your price
Updated onMar 14, 2025
Teams seeking robust document collaboration will find DocuSign excels in three critical areas. DocuSign’s reporting dashboard offers 15+ detailed reports tracking completion times and user activity, providing deeper insights. DocuSign enables team members to add comments directly on documents for better collaboration, enhancing workflows. Additionally, DocuSign includes 30+ pre-filled templates for various industries, helping teams get started quickly, whereas Zoho Sign requires creating templates from scratch.

Want to know more? See a detailed comparison of Zoho Sign vs. Docusign.

Pros

  • Outstanding Customer Support

  • Comprehensive Document Creation

  • Advanced Export Capabilities

  • Highly Customizable Platform

  • Robust Integration Ecosystem

Cons

  • Not Cheap

SignNow: Zoho Sign alternative for enterprises requiring 24/7 support

SignNow product logo
SignNow

Stackfix Rating:

7.8 / 10

Visit website

Starting at

$20

Calculate your price
Updated onMar 14, 2025
SignNow distinguishes itself as a choice for enterprises needing continuous support, offering three key advantages over Zoho Sign. First, SignNow provides comprehensive customer support through live chat and request submissions, with dedicated phone support for corporate accounts and in-app chat featuring rapid responses from human agents. In contrast, Zoho Sign only offers phone support during business hours, leaving critical weekend hours uncovered. Second, SignNow’s reporting capabilities better serve enterprise needs by tracking completion rates and signer engagement metrics, while Zoho Sign only offers basic status views. Third, SignNow delivers stronger document export functionality with options to include history, attachments, and document ID on every page, surpassing Zoho Sign’s more limited export features.

Want to know more? See a detailed comparison of Zoho Sign vs. SignNow.

Pros

  • Exceptional Customer Support

  • Highly Customizable Platform

  • Excellent Document Export Options

  • Superior Branding Customization

  • Strong Integration Capabilities

Cons

  • Limited Document Correction Options

  • Restricted Permission Controls

  • Unreliable Field Auto-Detection

  • Limited Security Authentication Options

  • Basic Reporting Capabilities

PandaDoc: Zoho Sign alternative for sales teams that require document analytics and templates

PandaDoc product logo
PandaDoc

Stackfix Rating:

8.2 / 10

Visit website

Starting at

$35

Calculate your price
Updated onMar 14, 2025
PandaDoc excels for sales teams needing document analytics and templates through three key advantages. First, PandaDoc’s analytics dashboard delivers comprehensive insights into document status, completion time, and user activity, while Zoho Sign provides only basic status categorization. Second, PandaDoc includes over 1,000 pre-built templates specifically designed for sales workflows, whereas Zoho Sign lacks pre-filled templates. Third, PandaDoc’s drag-and-drop builder integrates advanced features like pricing tables with tax calculations and quantity adjustments, enabling sales teams to create more sophisticated proposals than Zoho Sign’s basic field options.

Want to know more? See a detailed comparison of Zoho Sign vs. PandaDoc.

Pros

  • Exceptional Document Creation Functionality

  • Strong Integration Capabilities

  • Outstanding User Interface

  • Superior Customization Options

  • Excellent Customer Support

Cons

  • Long Setup Process for Enterprises

How we test products

With eSignature tools playing a critical role in modern business operations, we focus on identifying the best options for small and midsize businesses. Our evaluation process reflects real-world usage, prioritizing functionality, ease of use, and overall value. Here’s how we do it:

Functionality

eSignature software should do more than just collect signatures—it should streamline workflows, ensure compliance, and integrate seamlessly with existing processes. We start by identifying key use cases—document signing, workflow automation, audit trails, and security—then test how well each platform supports these needs. Tools that provide essential features without unnecessary complexity score highest.

User Experience & Onboarding

A great eSignature platform should be intuitive for both senders and signers. We test each platform’s interface by navigating core features without prior training and track onboarding time—from account setup to sending and signing a document. Platforms that require extensive setup or technical expertise lose points.

Security & Compliance

Legally binding eSignatures require strong security measures. We evaluate encryption standards, authentication methods, and compliance with regulations like eIDAS, UETA, and ESIGN. Platforms with weak security features or limited compliance options score lower.

Integrations & Compatibility

eSignature tools must work seamlessly with CRMs, contract management systems, and productivity tools. We test how well each product integrates with essential business applications and assess whether native integrations or third-party connectors are required.

Pricing & Value

We compare pricing across competitors, analyzing what each plan includes and whether critical features are locked behind paywalls. Hidden costs—such as per-document fees, API access charges, or required enterprise plans—are factored into our assessment. Platforms that offer strong core functionality at a fair price score highest.

Stackfix’s Fit Score

All of these factors contribute to Stackfix’s Fit Score, a proprietary ranking system that measures how well each eSignature tool aligns with a buyer’s needs. It combines two key elements:

  • Requirements Met – How many buyer requirements the software fulfills
  • Stackfix Rating – Our expert assessment of the software’s overall quality, usability, and value

The result? A clear, data-driven recommendation that helps businesses choose the right eSignature software—without hours of trial and error.

FAQs

What is an eSignature tool?

Put simply, an eSignature tool is a platform that allows you to sign documents digitally – quickly, securely, and legally. It eliminates the need for printing, scanning, and mailing paperwork, making contract signing and approvals seamless. The key features of an eSignature tool usually include:

  • Digital Signing – Enables users to sign documents electronically from any device, eliminating the need for physical paperwork.
  • Document Management – Stores and organizes signed contracts, agreements, and other important documents in one place for easy access.
  • Compliance & Security – Ensures documents are legally binding and meet industry regulations, with encryption, audit trails, and authentication features.
  • Workflow Automation – Streamlines approval processes by sending automated reminders, tracking document status, and reducing manual follow-ups.
  • Integrations – Connects with CRMs, project management tools, and cloud storage services to keep documents flowing seamlessly within your existing workflow.

What should I consider when buying an eSignature tool?

Choosing the right eSignature tool can streamline your document workflows and eliminate bottlenecks in contract approvals – so it’s important to find one that fits your business needs, tech stack, and budget. Here are the key factors to consider before making your decision.

  1. Your requirements. Start by defining what you need the eSignature tool to accomplish. Are you a small team looking for a simple signing solution, or do you need advanced features like bulk sending, approval workflows, and compliance tracking? Consider your current needs as well as future growth.
  2. Ease of use. A complicated signing process defeats the purpose of using an eSignature tool. Look for an intuitive platform that makes it easy for both your team and your clients to sign documents without unnecessary friction. That’s why Stackfix gives every eSignature tool an ‘Ease of Use’ rating – so you can quickly see which ones are simple and user-friendly. Click into each product above to find the right fit for your team.
  3. Technical infrastructure. Think about how the tool fits into your existing tech stack. Do you need integrations with CRM, contract management, or cloud storage software? If you’re handling high document volumes, does the tool support automation and bulk sending without performance issues?
  4. Cost. Don’t just look at the base price – consider additional fees for features like API access, advanced authentication, or storage limits. Some platforms appear affordable at first but scale up in cost quickly as your usage grows.
  5. Compliance and security. eSignature tools handle legally binding documents, so make sure the platform meets industry standards for encryption, audit trails, and compliance (e.g. eIDAS, ESIGN, UETA). If you operate in a regulated industry, ensure the tool offers advanced security features like multi-factor authentication and role-based permissions.
  • Customer support. You might not think about support – until something goes wrong. Check whether the vendor offers 24/7 assistance, dedicated account managers, or self-serve resources like help centers and community forums. To make this easier, Stackfix rates every eSignature tool on customer support. Click into each product above to see how they compare.

What are the common mistakes to avoid when buying an eSignature tool?

Avoiding common pitfalls when choosing an eSignature tool can save you time, money, and frustration down the line. Here are some of the biggest mistakes businesses make – and how to avoid them.

  1. Choosing based on features instead of usability. Many companies go for the most feature-packed eSignature tool without considering whether they actually need all the bells and whistles. A platform with dozens of complex features won’t help if your team or clients find it difficult to use. Focus on usability, reliability, and a smooth signing experience over just ticking off feature lists.
  2. Not planning for compliance needs. eSignatures need to be legally binding, but different industries and regions have different requirements. If you operate in a regulated sector or deal with international contracts, check whether the tool meets compliance standards like eIDAS, ESIGN, UETA, or HIPAA.
  3. Failing to think about scalability. Many startups choose an eSignature tool that works for their current needs but struggle when they need to handle more users, higher document volumes, or advanced workflows. Consider where your business will be in a few years – will the tool still meet your needs, or will you have to switch again?
  4. Overlooking integrations. eSignature tools don’t work in isolation – they need to fit into your existing workflow. Before committing, check if the tool integrates seamlessly with your CRM, contract management software, cloud storage, and productivity apps. If an integration exists, test it to make sure it syncs the right data and fields properly.
  5. Ignoring hidden costs. Some eSignature tools look affordable at first but charge extra for critical features like API access, advanced authentication, or bulk sending. Make sure to factor in all potential costs, especially as your usage scales.

How much does eSignature Software typically cost?

Most eSignature software ranges from free to $500+ per month, with entry-level options starting around $15-20, mid-market solutions costing $100-300 per month, and enterprise-level solutions costing $35-55+ monthly. In Most vendors structure pricing in tiers based on features and document volume, so be sure to enter your requirements as accurately as possible in our pricing calculator.

Several providers (like BoldSign, Zoho Sign, and Jotform) offer free plans with basic functionality, though these typically restrict monthly signature limits and advanced features like conditional fields or API access.

For enterprise plans and above, you can expect to speak to sales for a bespoke price. These custom quotes typically factor in integration requirements, compliance needs, and user volume. To skip the demo calls, be sure to check out our pricing calculator.

Compare other eSignature Tools

View our comparisons of other eSignature