Drowning in meeting recordings trying to find one key detail? You’re not alone. In this guide, we break down the best AI notetakers for meeting search in 2025 – from tools that surface action items instantly to those that can search across multiple meetings. We’ve tested them all to give you clear, unbiased picks that actually save you time.
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Best AI Notetaker for Meeting Search 2025
Written by Camin McCluskey
Co-Founder & CTO
Edited by Steph Leung
Product & Operations Lead
Updated onApr 2, 2025
Best AI notetakers for different use cases
For quickly finding action items:
Supernormal
Stackfix Rating:
6.4 / 10
Supernormal is a solid choice for anyone who wants to quickly find and manage action items from meetings. It automatically identifies tasks and assigns owners, even on the free plan – making it a great option for individuals or teams that want to skip the manual transcript review and get straight to the next steps.
What makes Supernormal especially useful is its customisability. You can build your own summary templates to focus on exactly what matters – whether that’s project blockers, client feedback, or next steps. In our testing, the summaries were quick to generate, easy to edit, and generally accurate, which made refining action items feel fast and low effort.
There are a couple of trade-offs. You can’t edit the transcript after the meeting, so if the AI gets something wrong, you’re stuck with it. And while there’s a Kanban-style task view, the search function isn’t strong – which makes it harder to dig into more complex insights or pull up context across meetings.
Still, if your focus is on speed and simplicity, Supernormal delivers. Its free tier is generous, the UI is clean, and the action item automation makes
Jump to product
For quickly finding action items:
Supernormal is a solid choice for anyone who wants to quickly find and manage action items from meetings. It automatically identifies tasks and assigns owners, even on the free plan – making it a great option for individuals or teams that want to skip the manual transcript review and get straight to the next steps.
What makes Supernormal especially useful is its customisability. You can build your own summary templates to focus on exactly what matters – whether that’s project blockers, client feedback, or next steps. In our testing, the summaries were quick to generate, easy to edit, and generally accurate, which made refining action items feel fast and low effort.
There are a couple of trade-offs. You can’t edit the transcript after the meeting, so if the AI gets something wrong, you’re stuck with it. And while there’s a Kanban-style task view, the search function isn’t strong – which makes it harder to dig into more complex insights or pull up context across meetings.
Still, if your focus is on speed and simplicity, Supernormal delivers. Its free tier is generous, the UI is clean, and the action item automation makes
Jump to product
Supernormal
Stackfix Rating:
6.4 / 10
For keyword search within a single meeting:
Fireflies.ai
Stackfix Rating:
6.9 / 10
Fireflies.ai is a strong pick for meeting search, especially if your focus is finding keywords or key moments within a single recording. Its Smart Search feature lets you filter by tasks, metrics, questions, or sentiment – making it easy to surface the right information fast. This is particularly useful in client calls or user interviews when you want to track positive or negative feedback without combing through transcripts manually.
In our testing, Fireflies delivered highly accurate transcriptions, even with varied accents. That accuracy is essential when you’re relying on keyword searches. You can also edit speaker tags after the fact, which helps ensure your search results point to the right person.
Fireflies makes it easy to bookmark key moments or flag action items in real time, which pairs well with its search features. These small touches help teams quickly revisit what matters without starting from scratch.
There are a few limitations. You can’t use custom templates to structure notes, and filtering options are limited to speaker and date – which might feel too basic if you need to sort by topic or tag. Still, for teams that care most about accurate transcripts and efficient, in-meeting search, Fireflies is a reliable tool. We rated it 8/10 for transcription quality – a solid result for a tool that keeps meeting content searchable and actionable.
Jump to product
For keyword search within a single meeting:
Fireflies.ai is a strong pick for meeting search, especially if your focus is finding keywords or key moments within a single recording. Its Smart Search feature lets you filter by tasks, metrics, questions, or sentiment – making it easy to surface the right information fast. This is particularly useful in client calls or user interviews when you want to track positive or negative feedback without combing through transcripts manually.
In our testing, Fireflies delivered highly accurate transcriptions, even with varied accents. That accuracy is essential when you’re relying on keyword searches. You can also edit speaker tags after the fact, which helps ensure your search results point to the right person.
Fireflies makes it easy to bookmark key moments or flag action items in real time, which pairs well with its search features. These small touches help teams quickly revisit what matters without starting from scratch.
There are a few limitations. You can’t use custom templates to structure notes, and filtering options are limited to speaker and date – which might feel too basic if you need to sort by topic or tag. Still, for teams that care most about accurate transcripts and efficient, in-meeting search, Fireflies is a reliable tool. We rated it 8/10 for transcription quality – a solid result for a tool that keeps meeting content searchable and actionable.
Jump to product
Fireflies.ai
Stackfix Rating:
6.9 / 10
For AI-powered question answering:
Otter.ai
Stackfix Rating:
6.0 / 10
Otter.ai is a strong option for meeting search when your main priority is using an AI assistant to quickly extract answers from past conversations. Its AI chat is genuinely helpful, delivering well-structured, detailed responses that rarely miss the mark. If you’re tired of digging through transcripts to find one specific point, this feature alone makes Otter worth considering.
The AI chat draws from relevant meetings to answer your questions with context. Each bullet point includes a source reference, so you can check the accuracy and dig deeper if needed. You can also ask follow-up questions, which makes it easy to refine your search and explore specific topics without starting over.
Another useful feature is AI Channels – a group chat-style space where your team can interact with the AI, share insights, and discuss meeting content together. It’s a nice touch for teams that work asynchronously or want to collaborate on outcomes after a call.
There are some trade-offs. Transcription accuracy is decent but not great, especially with acronyms or industry-specific terms. You also can’t edit the summaries, which might be frustrating if the AI misses something or phrases it awkwardly.
Still, if your goal is fast, accurate Q&A from your meeting content, Otter delivers. We rated its AI assistant 8/10, reflecting how well it helps teams find and use the information that actually matters.
Jump to product
For AI-powered question answering:
Otter.ai is a strong option for meeting search when your main priority is using an AI assistant to quickly extract answers from past conversations. Its AI chat is genuinely helpful, delivering well-structured, detailed responses that rarely miss the mark. If you’re tired of digging through transcripts to find one specific point, this feature alone makes Otter worth considering.
The AI chat draws from relevant meetings to answer your questions with context. Each bullet point includes a source reference, so you can check the accuracy and dig deeper if needed. You can also ask follow-up questions, which makes it easy to refine your search and explore specific topics without starting over.
Another useful feature is AI Channels – a group chat-style space where your team can interact with the AI, share insights, and discuss meeting content together. It’s a nice touch for teams that work asynchronously or want to collaborate on outcomes after a call.
There are some trade-offs. Transcription accuracy is decent but not great, especially with acronyms or industry-specific terms. You also can’t edit the summaries, which might be frustrating if the AI misses something or phrases it awkwardly.
Still, if your goal is fast, accurate Q&A from your meeting content, Otter delivers. We rated its AI assistant 8/10, reflecting how well it helps teams find and use the information that actually matters.
Jump to product
Otter.ai
Stackfix Rating:
6.0 / 10
For tracking key topics across meetings:
Fathom
Stackfix Rating:
6.9 / 10
Fathom is one of the best AI notetakers for meeting search, especially if your goal is to track key topics across multiple calls. Its keyword alert system notifies you whenever a specific phrase is mentioned in a meeting, making it easy to stay on top of what matters – even when you can’t join live.
The search experience is equally strong. Fathom’s homepage search bar lets you search across meetings, grouping results by speaker. Click into a result, and you’ll get full context plus a quick-play mini player to jump straight to the moment. It’s a fast, effective way to review discussions without scrubbing through entire recordings.
Fathom also gives you control over how transcripts are organised. You can add colour-coded labels, highlight key moments, and drop action items directly into the text. These features make it easier to keep track of decisions, surface what’s important, and follow up after meetings.
There are a few limitations. Fathom requires a meeting bot to record, which isn’t ideal in every situation. And with so many features packed in, the interface can feel busy at times.
That said, if you’re looking for a notetaker that excels at surfacing topics across meetings and gives you powerful tools to work with your notes, Fathom is a standout. We gave it a 10/10 for tracking key topics – it’s built for teams who want more than just transcripts.
Jump to product
For tracking key topics across meetings:
Fathom is one of the best AI notetakers for meeting search, especially if your goal is to track key topics across multiple calls. Its keyword alert system notifies you whenever a specific phrase is mentioned in a meeting, making it easy to stay on top of what matters – even when you can’t join live.
The search experience is equally strong. Fathom’s homepage search bar lets you search across meetings, grouping results by speaker. Click into a result, and you’ll get full context plus a quick-play mini player to jump straight to the moment. It’s a fast, effective way to review discussions without scrubbing through entire recordings.
Fathom also gives you control over how transcripts are organised. You can add colour-coded labels, highlight key moments, and drop action items directly into the text. These features make it easier to keep track of decisions, surface what’s important, and follow up after meetings.
There are a few limitations. Fathom requires a meeting bot to record, which isn’t ideal in every situation. And with so many features packed in, the interface can feel busy at times.
That said, if you’re looking for a notetaker that excels at surfacing topics across meetings and gives you powerful tools to work with your notes, Fathom is a standout. We gave it a 10/10 for tracking key topics – it’s built for teams who want more than just transcripts.
Jump to product
Fathom
Stackfix Rating:
6.9 / 10
For customizable insights:
MeetGeek
Stackfix Rating:
5.4 / 10
MeetGeek is a strong pick for teams that want more control over how meeting insights are tracked and reported. If you’re looking for the best AI notetaker for meeting search with a focus on customisable KPIs, MeetGeek delivers. You can create custom templates, define what a “successful” meeting looks like, and track whether key goals – like clear next steps – are being met.
The meeting view is well organised, with tabs for Highlights, Summary, Insights, and Context, making it easy to navigate and digest the content. The Insights tab is where things get interesting. It includes a pie chart showing the weighted average of your chosen KPIs, a word cloud of frequently mentioned terms, and more detailed breakdowns. It’s a smart way to spot patterns and focus areas across your calls.
There are some trade-offs. MeetGeek doesn’t have an in-app AI assistant – it relies on a Slack chat integration to answer questions. And while its transcription is solid, it’s not the most accurate we’ve tested, which can affect the quality of the insights you get.
Still, for teams that want data-driven meeting summaries tailored to their workflow, MeetGeek is a strong option. We rated it 8/10 for meeting note generation. It’s particularly well
Jump to product
For customizable insights:
MeetGeek is a strong pick for teams that want more control over how meeting insights are tracked and reported. If you’re looking for the best AI notetaker for meeting search with a focus on customisable KPIs, MeetGeek delivers. You can create custom templates, define what a “successful” meeting looks like, and track whether key goals – like clear next steps – are being met.
The meeting view is well organised, with tabs for Highlights, Summary, Insights, and Context, making it easy to navigate and digest the content. The Insights tab is where things get interesting. It includes a pie chart showing the weighted average of your chosen KPIs, a word cloud of frequently mentioned terms, and more detailed breakdowns. It’s a smart way to spot patterns and focus areas across your calls.
There are some trade-offs. MeetGeek doesn’t have an in-app AI assistant – it relies on a Slack chat integration to answer questions. And while its transcription is solid, it’s not the most accurate we’ve tested, which can affect the quality of the insights you get.
Still, for teams that want data-driven meeting summaries tailored to their workflow, MeetGeek is a strong option. We rated it 8/10 for meeting note generation. It’s particularly well
Jump to product
MeetGeek
Stackfix Rating:
5.4 / 10
For powerful search and filtering:
Grain
Stackfix Rating:
8.6 / 10
Grain is one of the best AI notetakers for meeting search, thanks to its standout search and filtering capabilities. You can filter by meeting owner, participants, company, tags, trackers, playlists, date, and meeting type – and sort results by relevance or date. Most AI notetakers stop at keyword matching. Grain goes further, giving you serious control over how you surface and navigate your meeting history.
Its organisational features are just as strong. You can bookmark key moments as highlights or comments, group related meetings into playlists, and keep track of conversations across teams or projects. This makes it easy to revisit the right points without digging through transcripts.
The interface hits a nice balance – powerful but not overwhelming. You can move quickly, find what you need, and get back to work without getting lost in menus. It’s a great fit for teams that run lots of meetings and need to keep insights organised and accessible.
There are some limitations. Grain requires a meeting bot to record, and there’s no mobile app for in-person meetings. It also doesn’t offer summaries across meetings, which may matter for teams looking to track themes over time.
Still, if your priority is efficient search and retrieval, Grain is hard to beat. We rated it 9/10 for search functionality – it’s fast, flexible, and built for teams that don’t have time to waste digging through transcripts.
Jump to product
For powerful search and filtering:
Grain is one of the best AI notetakers for meeting search, thanks to its standout search and filtering capabilities. You can filter by meeting owner, participants, company, tags, trackers, playlists, date, and meeting type – and sort results by relevance or date. Most AI notetakers stop at keyword matching. Grain goes further, giving you serious control over how you surface and navigate your meeting history.
Its organisational features are just as strong. You can bookmark key moments as highlights or comments, group related meetings into playlists, and keep track of conversations across teams or projects. This makes it easy to revisit the right points without digging through transcripts.
The interface hits a nice balance – powerful but not overwhelming. You can move quickly, find what you need, and get back to work without getting lost in menus. It’s a great fit for teams that run lots of meetings and need to keep insights organised and accessible.
There are some limitations. Grain requires a meeting bot to record, and there’s no mobile app for in-person meetings. It also doesn’t offer summaries across meetings, which may matter for teams looking to track themes over time.
Still, if your priority is efficient search and retrieval, Grain is hard to beat. We rated it 9/10 for search functionality – it’s fast, flexible, and built for teams that don’t have time to waste digging through transcripts.
Jump to product
Grain
Stackfix Rating:
8.6 / 10
For recruitment meeting analysis:
Metaview
Stackfix Rating:
7.8 / 10
Metaview is well-suited as the 'Best AI Notetaker for Meeting Search' for recruiters who need to efficiently analyze candidate interviews. Its advanced filtering options in 'Views' let users filter by conversational topics, language, number of questions, event details, and custom criteria such as job title and stage. This granularity is invaluable for identifying patterns and trends across multiple interviews.
In addition to its powerful filtering capabilities, Metaview offers a unique 'Interview Comparison' feature that accurately detects common topics discussed between two interviews and provides side-by-side comparisons. This allows recruiters to quickly assess candidates’ strengths and weaknesses and identify the best fit for the role.
Metaview also provides detailed engagement and performance metrics, offering insights into candidate engagement, sentiment, and communication style. These metrics can be used to identify areas for improvement and provide feedback to interviewers.
While Metaview’s strengths lie in its advanced filtering and interview-specific features, it does have some limitations. It lacks keyword search within meetings, and its AI assistant struggles to combine information across multiple meetings. However, Metaview’s focus on recruitment-specific needs and its powerful filtering capabilities make it a good choice for those prioritizing efficient candidate evaluation. In our review, Metaview achieved a 10/10 for its ability to track engagement and performance metrics, highlighting its performance in this area.
Jump to product
For recruitment meeting analysis:
Metaview is well-suited as the 'Best AI Notetaker for Meeting Search' for recruiters who need to efficiently analyze candidate interviews. Its advanced filtering options in 'Views' let users filter by conversational topics, language, number of questions, event details, and custom criteria such as job title and stage. This granularity is invaluable for identifying patterns and trends across multiple interviews.
In addition to its powerful filtering capabilities, Metaview offers a unique 'Interview Comparison' feature that accurately detects common topics discussed between two interviews and provides side-by-side comparisons. This allows recruiters to quickly assess candidates’ strengths and weaknesses and identify the best fit for the role.
Metaview also provides detailed engagement and performance metrics, offering insights into candidate engagement, sentiment, and communication style. These metrics can be used to identify areas for improvement and provide feedback to interviewers.
While Metaview’s strengths lie in its advanced filtering and interview-specific features, it does have some limitations. It lacks keyword search within meetings, and its AI assistant struggles to combine information across multiple meetings. However, Metaview’s focus on recruitment-specific needs and its powerful filtering capabilities make it a good choice for those prioritizing efficient candidate evaluation. In our review, Metaview achieved a 10/10 for its ability to track engagement and performance metrics, highlighting its performance in this area.
Jump to product
Metaview
Stackfix Rating:
7.8 / 10
CM
Meet your expert: Camin McCluskey
Stackfix Co-Founder & CTO
Having worked as a software engineer and CTO in enterprise and startup environments, I've been on both sides of the software buying journey. I'm excited to help you find the right software for your business, as well as supporting our partners to communicate what makes their software unique.
Stackfix Comparison
Best for quickly finding action items
Supernormal
Stackfix Rating:
6.4 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
Supernormal is a solid choice for anyone who wants to quickly find and manage action items from meetings. It automatically identifies tasks and assigns owners, even on the free plan – making it a great option for individuals or teams that want to skip the manual transcript review and get straight to the next steps.
What makes Supernormal especially useful is its customisability. You can build your own summary templates to focus on exactly what matters – whether that’s project blockers, client feedback, or next steps. In our testing, the summaries were quick to generate, easy to edit, and generally accurate, which made refining action items feel fast and low effort.
There are a couple of trade-offs. You can’t edit the transcript after the meeting, so if the AI gets something wrong, you’re stuck with it. And while there’s a Kanban-style task view, the search function isn’t strong – which makes it harder to dig into more complex insights or pull up context across meetings.
Still, if your focus is on speed and simplicity, Supernormal delivers. Its free tier is generous, the UI is clean, and the action item automation makes
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Supernormal home page (web app) showing upcoming meetings
Want to know more? Get a full breakdown of Supernormal 's features and pricing.
Pros
Highly Customizable Summary Templates
Versatile AI Assistant Capabilities
Strong Export Functionality
Cons
Can't Record Without a Meeting Bot
Mediocre User Interface
Weak Search and Analytics Capabilities
Transcripts can't be Edited
Best for keyword search within a single meeting
Fireflies.ai
Stackfix Rating:
6.9 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
Fireflies.ai is a strong pick for meeting search, especially if your focus is finding keywords or key moments within a single recording. Its Smart Search feature lets you filter by tasks, metrics, questions, or sentiment – making it easy to surface the right information fast. This is particularly useful in client calls or user interviews when you want to track positive or negative feedback without combing through transcripts manually.
In our testing, Fireflies delivered highly accurate transcriptions, even with varied accents. That accuracy is essential when you’re relying on keyword searches. You can also edit speaker tags after the fact, which helps ensure your search results point to the right person.
Fireflies makes it easy to bookmark key moments or flag action items in real time, which pairs well with its search features. These small touches help teams quickly revisit what matters without starting from scratch.
There are a few limitations. You can’t use custom templates to structure notes, and filtering options are limited to speaker and date – which might feel too basic if you need to sort by topic or tag. Still, for teams that care most about accurate transcripts and efficient, in-meeting search, Fireflies is a reliable tool. We rated it 8/10 for transcription quality – a solid result for a tool that keeps meeting content searchable and actionable.
.png%2Fpublic&w=640&q=75)
.png%2Fpublic&w=640&q=75)
Fireflies.ai AI generated summary of a meeting, also showing transcript in sidebar
Want to know more? Get a full breakdown of Fireflies.ai's features and pricing.
Pros
Exceptional AI Meeting Notes Generation
Highly Accurate Transcription
Effective In-Meeting Search
Comprehensive Integration Ecosystem
Strong Export Functionality
Cons
Poor Visual Design
Underpowered AI Assistant
No Custom Templates
Best for AI-powered question answering
Otter.ai
Stackfix Rating:
6.0 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
Otter.ai is a strong option for meeting search when your main priority is using an AI assistant to quickly extract answers from past conversations. Its AI chat is genuinely helpful, delivering well-structured, detailed responses that rarely miss the mark. If you’re tired of digging through transcripts to find one specific point, this feature alone makes Otter worth considering.
The AI chat draws from relevant meetings to answer your questions with context. Each bullet point includes a source reference, so you can check the accuracy and dig deeper if needed. You can also ask follow-up questions, which makes it easy to refine your search and explore specific topics without starting over.
Another useful feature is AI Channels – a group chat-style space where your team can interact with the AI, share insights, and discuss meeting content together. It’s a nice touch for teams that work asynchronously or want to collaborate on outcomes after a call.
There are some trade-offs. Transcription accuracy is decent but not great, especially with acronyms or industry-specific terms. You also can’t edit the summaries, which might be frustrating if the AI misses something or phrases it awkwardly.
Still, if your goal is fast, accurate Q&A from your meeting content, Otter delivers. We rated its AI assistant 8/10, reflecting how well it helps teams find and use the information that actually matters.
.png%2Fpublic&w=640&q=75)
.png%2Fpublic&w=640&q=75)
Otter.ai AI generated summary and bullet point outline
Want to know more? Get a full breakdown of Otter.ai's features and pricing.
Pros
Robust Export Capabilities
Powerful AI Chat Assistant
Cons
Poor Transcript Accuracy
Subpar Customer Support
Limited Customization Options
Poor Integration Capabilities
Highly Restrictive Free Tier
Best for tracking key topics across meetings
Fathom
Stackfix Rating:
6.9 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
Fathom is one of the best AI notetakers for meeting search, especially if your goal is to track key topics across multiple calls. Its keyword alert system notifies you whenever a specific phrase is mentioned in a meeting, making it easy to stay on top of what matters – even when you can’t join live.
The search experience is equally strong. Fathom’s homepage search bar lets you search across meetings, grouping results by speaker. Click into a result, and you’ll get full context plus a quick-play mini player to jump straight to the moment. It’s a fast, effective way to review discussions without scrubbing through entire recordings.
Fathom also gives you control over how transcripts are organised. You can add colour-coded labels, highlight key moments, and drop action items directly into the text. These features make it easier to keep track of decisions, surface what’s important, and follow up after meetings.
There are a few limitations. Fathom requires a meeting bot to record, which isn’t ideal in every situation. And with so many features packed in, the interface can feel busy at times.
That said, if you’re looking for a notetaker that excels at surfacing topics across meetings and gives you powerful tools to work with your notes, Fathom is a standout. We gave it a 10/10 for tracking key topics – it’s built for teams who want more than just transcripts.
.png%2Fpublic&w=640&q=75)
Fathom AI generated notes displaying under meeting recording
Want to know more? Get a full breakdown of Fathom's features and pricing.
Pros
Exceptional Transcription Accuracy and Editing
Powerful Search and Navigation Features
Robust Export and Sharing Options
Feature-Rich AI Note Generation
Cons
Limited Integration Capabilities
Limited File Upload Functionality
Poor User Interface Design
No Mobile Recording Capabilities
No discreet recording option
Best for customizable insights
MeetGeek
Stackfix Rating:
5.4 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
MeetGeek is a strong pick for teams that want more control over how meeting insights are tracked and reported. If you’re looking for the best AI notetaker for meeting search with a focus on customisable KPIs, MeetGeek delivers. You can create custom templates, define what a “successful” meeting looks like, and track whether key goals – like clear next steps – are being met.
The meeting view is well organised, with tabs for Highlights, Summary, Insights, and Context, making it easy to navigate and digest the content. The Insights tab is where things get interesting. It includes a pie chart showing the weighted average of your chosen KPIs, a word cloud of frequently mentioned terms, and more detailed breakdowns. It’s a smart way to spot patterns and focus areas across your calls.
There are some trade-offs. MeetGeek doesn’t have an in-app AI assistant – it relies on a Slack chat integration to answer questions. And while its transcription is solid, it’s not the most accurate we’ve tested, which can affect the quality of the insights you get.
Still, for teams that want data-driven meeting summaries tailored to their workflow, MeetGeek is a strong option. We rated it 8/10 for meeting note generation. It’s particularly well
.png%2Fpublic&w=640&q=75)
.png%2Fpublic&w=640&q=75)
MeetGeek showing engagement metrics for a meeting like word cloud and a summary of key attributes like level of engagement
Want to know more? Get a full breakdown of MeetGeek's features and pricing.
Pros
Comprehensive Meeting Insights
Cons
Severely Limited AI Assistant Functionality
Frustratingly Slow Transcription Process
Poor User Experience
Limited Search and Filtering Capabilities
Best for powerful search and filtering
Grain
Stackfix Rating:
8.6 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
Grain is one of the best AI notetakers for meeting search, thanks to its standout search and filtering capabilities. You can filter by meeting owner, participants, company, tags, trackers, playlists, date, and meeting type – and sort results by relevance or date. Most AI notetakers stop at keyword matching. Grain goes further, giving you serious control over how you surface and navigate your meeting history.
Its organisational features are just as strong. You can bookmark key moments as highlights or comments, group related meetings into playlists, and keep track of conversations across teams or projects. This makes it easy to revisit the right points without digging through transcripts.
The interface hits a nice balance – powerful but not overwhelming. You can move quickly, find what you need, and get back to work without getting lost in menus. It’s a great fit for teams that run lots of meetings and need to keep insights organised and accessible.
There are some limitations. Grain requires a meeting bot to record, and there’s no mobile app for in-person meetings. It also doesn’t offer summaries across meetings, which may matter for teams looking to track themes over time.
Still, if your priority is efficient search and retrieval, Grain is hard to beat. We rated it 9/10 for search functionality – it’s fast, flexible, and built for teams that don’t have time to waste digging through transcripts.
.png%2Fpublic&w=640&q=75)
.png%2Fpublic&w=3840&q=75)
Grain home page (web app) displaying list of all meetings
Want to know more? Get a full breakdown of Grain's features and pricing.
Pros
Superior Transcription Control
Exceptional User Interface and Experience
Powerful Search and Organization Features
Comprehensive Export and Integration Options
Highly Customizable Platform
Cons
No mobile recording capability
No weekly email summaries
No cross-meeting AI insights
Limited task management integration
No discreet recording option
Best for recruitment meeting analysis
Metaview
Stackfix Rating:
7.8 / 10
Visit website
Starting at
$0
Updated onApr 2, 2025
Metaview is well-suited as the 'Best AI Notetaker for Meeting Search' for recruiters who need to efficiently analyze candidate interviews. Its advanced filtering options in 'Views' let users filter by conversational topics, language, number of questions, event details, and custom criteria such as job title and stage. This granularity is invaluable for identifying patterns and trends across multiple interviews.
In addition to its powerful filtering capabilities, Metaview offers a unique 'Interview Comparison' feature that accurately detects common topics discussed between two interviews and provides side-by-side comparisons. This allows recruiters to quickly assess candidates’ strengths and weaknesses and identify the best fit for the role.
Metaview also provides detailed engagement and performance metrics, offering insights into candidate engagement, sentiment, and communication style. These metrics can be used to identify areas for improvement and provide feedback to interviewers.
While Metaview’s strengths lie in its advanced filtering and interview-specific features, it does have some limitations. It lacks keyword search within meetings, and its AI assistant struggles to combine information across multiple meetings. However, Metaview’s focus on recruitment-specific needs and its powerful filtering capabilities make it a good choice for those prioritizing efficient candidate evaluation. In our review, Metaview achieved a 10/10 for its ability to track engagement and performance metrics, highlighting its performance in this area.
.png%2Fpublic&w=640&q=75)
Want to know more? Get a full breakdown of Metaview's features and pricing.
Pros
Exceptional engagement tracking and analytics
Highly customizable templates
Polished and intuitive interface
Advanced meeting search and filtering
Robust AI note generation
Cons
Limited Keyword Search Functionality
No Mobile App for In-Person Meetings
No Direct Folder Organization
Limited Free Tier
How we test products
With AI Notetaking tools becoming increasingly essential for businesses, we focus on identifying the best options for small and midsize teams. Our evaluation process reflects real-world usage, prioritizing functionality, ease of use, and overall value. Here’s how we do it:
Functionality
AI Notetaking software should do more than just transcribe—it should capture key insights, summarize discussions, and enhance productivity. We start by identifying key use cases—meeting transcription, summarization, action item extraction, and collaboration—then test how well each platform delivers on these needs. Tools that provide high accuracy and useful summaries without unnecessary complexity score highest.
User Experience & Onboarding
A great AI Notetaking tool should be intuitive and frictionless. We test each platform’s interface by navigating core features without prior training and track onboarding time—from account setup to first meeting capture. Platforms that require extensive setup or manual adjustments lose points.
Accuracy & AI Capabilities
AI-powered transcription and summarization must be reliable. We evaluate speech-to-text accuracy, language understanding, and summarization quality. We also test whether AI-generated action items and key takeaways are actually useful or just generic outputs.
Integrations & Compatibility
AI Notetaking tools should work seamlessly with video conferencing platforms, project management software, and CRMs. We test how well each tool integrates with essential business systems and assess whether native integrations or third-party connectors are required.
Pricing & Value
We compare pricing across competitors, analyzing what each plan includes and whether critical features are locked behind paywalls. Hidden costs—such as per-minute transcription fees, premium AI features, or required enterprise plans—are factored into our assessment. Platforms that offer strong core functionality at a fair price score highest.
Stackfix’s Fit Score
All of these factors contribute to Stackfix’s Fit Score, a proprietary ranking system that measures how well each AI Notetaking tool aligns with a buyer’s needs. It combines two key elements:
- Requirements Met – How many buyer requirements the software fulfills
- Stackfix Rating – Our expert assessment of the software’s overall quality, usability, and value
The result? A clear, data-driven recommendation that helps businesses choose the right AI Notetaking software—without hours of trial and error.
FAQs
What is an AI Notetaker?
An AI notetaker is a tool that automatically transcribes, summarizes, and organizes meeting notes, helping individuals and teams capture key insights without manual effort. These platforms use AI-powered speech recognition and natural language processing (NLP) to turn conversations into structured, searchable notes—making it easier to recall action items, decisions, and important discussions. The key features of an AI notetaker usually include:
What is an AI Notetaker?
An AI notetaker is a tool that automatically transcribes, summarizes, and organizes meeting notes, helping individuals and teams capture key insights without manual effort. These platforms use AI-powered speech recognition and natural language processing (NLP) to turn conversations into structured, searchable notes—making it easier to recall action items, decisions, and important discussions. The key features of an AI notetaker usually include:
- Real-Time Transcription: AI-powered tools that capture and transcribe meetings in real time, ensuring accuracy across different accents, languages, and speaking styles.
- Summarization & Action Items: AI-generated meeting summaries, key takeaways, and action items to help users quickly digest discussions without reviewing full transcripts.
- Speaker Identification: Ability to differentiate speakers and attribute statements correctly, making transcripts more readable and actionable.
- Collaboration & Sharing: Easy sharing of meeting notes, highlights, and recordings with team members via integrations with email, Slack, or project management tools.
- Search & Organization: AI-powered keyword detection, tagging, and smart search to help users quickly find relevant past discussions and decisions.
What should I consider when buying an AI notetaker?
Choosing the right AI notetaker can transform how you capture, organize, and act on information—so it’s essential to find one that fits your workflow, integrations, and budget. Here are the key factors to consider before making your decision.
What should I consider when buying an AI notetaker?
Choosing the right AI notetaker can transform how you capture, organize, and act on information—so it’s essential to find one that fits your workflow, integrations, and budget. Here are the key factors to consider before making your decision.
- Your Use Case. Start by identifying how you’ll use the AI notetaker. Do you need a tool for team meetings, customer calls, brainstorming sessions, or legal/compliance documentation? Different platforms specialize in different areas, so choosing one tailored to your needs ensures better accuracy and relevant features.
- Ease of Use. An AI notetaker should simplify workflows, not add complexity. Look for a tool that’s easy to set up, requires minimal training, and integrates smoothly with your existing tools. Platforms that require manual corrections or frequent troubleshooting will slow you down.
- Integration with Your Workflow. Your AI notetaker should fit seamlessly into your workflow. If you use Zoom, Google Meet, Microsoft Teams, Slack, or Notion, check whether the tool offers native integrations or requires manual workarounds. A good AI notetaker should automatically sync notes with project management, CRM, or documentation tools.
- Summarization & AI Quality. Not all AI-generated summaries are equal. Some tools produce concise, high-quality summaries, while others generate long, unstructured text that still requires manual editing. Test how well the AI captures key points, assigns action items, and differentiates between general discussion and critical decisions.
- Scalability & Collaboration. If you’re using an AI notetaker for a growing team, ensure it supports multiple users, shared workspaces, and role-based permissions. The best tools allow for collaborative editing, team comments, and centralized access to past notes.
- Pricing & Hidden Costs. AI notetaker pricing varies based on transcription limits, team seats, storage, and premium AI features. Check for hidden costs, such as:
- Limits on meeting hours per month
- Extra fees for advanced AI-generated summaries
- Costs for exporting transcripts or integrating with premium tools
- Storage limits and add-ons for long-term transcript access
- Customer Support & Reliability. Since AI notetakers handle critical business meetings, fast and reliable support is important. Check if the vendor offers 24/7 chat support, email response times, and self-service knowledge bases. A downtime-prone or buggy AI tool can result in lost notes and frustration.
What are the common mistakes to avoid when choosing an AI notetaker?
Avoiding common pitfalls when selecting an AI notetaker can save you time, frustration, and missed insights. Here are some of the biggest mistakes teams make - and how to avoid them.
What are the common mistakes to avoid when choosing an AI notetaker?
Avoiding common pitfalls when selecting an AI notetaker can save you time, frustration, and missed insights. Here are some of the biggest mistakes teams make - and how to avoid them.
- Prioritizing price over accuracy. A cheap AI notetaker with poor transcription quality will cost you more time in manual corrections than a premium tool with high accuracy.
- Assuming all integrations work flawlessly. Some tools claim to integrate with Zoom, Slack, or CRMs, but may require manual exports or unreliable third-party connectors. Always test integrations.
- Overlooking search functionality. If you plan to reference old meeting notes, look for a tool with advanced search, keyword tagging, and filters. Poor search capabilities make finding past discussions difficult.
- Ignoring privacy & security. AI notetakers handle sensitive business conversations, so check data encryption, compliance certifications (GDPR, SOC 2), and storage policies.
- Choosing a tool that doesn’t scale. A notetaker that works well for a solo user may not support team-wide collaboration, shared notes, or enterprise compliance features.
How much does AI Notetaking Software typically cost?
Most AI notetaker solutions range from $10-75 per user monthly, with entry-level options starting around $10-20 and premium solutions exceeding $75 monthly. Most vendors structure pricing in tiers based on features and meeting volume, so be sure to enter your requirements as accurately as possible in our pricing calculator.
How much does AI Notetaking Software typically cost?
Most AI notetaker solutions range from $10-75 per user monthly, with entry-level options starting around $10-20 and premium solutions exceeding $75 monthly. Most vendors structure pricing in tiers based on features and meeting volume, so be sure to enter your requirements as accurately as possible in our pricing calculator.
Many providers offer free plans with core functionality for personal use and very small teams but restrict meeting length (typically 15-30 minutes), transcription hours (2-5 hours monthly), or available features. Otter, Fireflies, and Notion AI all provide capable free tiers that can handle basic note-taking needs without cost. For personal users who only need occasional meeting notes, these free tiers are often sufficient.
The free tier trend is particularly strong in this market, with most major players offering a no-cost entry point to attract individual users who may later upgrade or bring the tool into their workplace. While these free versions typically limit advanced features like custom AI analysis, speaker identification, or integration capabilities, they provide enough functionality for personal productivity.
For enterprise plans and above, you can expect to speak to sales for a bespoke price. These custom quotes typically factor in integration needs, security requirements, and user volume discounts. To skip the demo calls, be sure to check out our pricing calculator.
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