Best AI Notetaker Software for Team Collaboration 2025

If your team wants more control over meeting summaries, Supernormal is a solid pick. It lets you create custom summary types and templates, so you don’t have to keep asking the AI for the same things. You can also personalize AI agents with custom names, themes, and interview questions – ideal for structured interviews or recurring meeting formats.

The “Ask me anything” feature has improved since our last test. It now handles follow-up questions better and logs them in threads, which makes it easier to stay organized and saves time. The Kanban-style task view is also a nice touch, helping teams stay on top of action items without digging through transcripts.

There are trade-offs, though. Transcription accuracy is average, and you can’t edit transcripts after the fact. The AI-powered search could be stronger too – it struggles to pull out even basic insights across meetings.

Still, for teams that want highly customizable summaries and a smoother AI experience, Supernormal is worth a look. In our latest round of testing, it scored 7/10 for AI-generated notes and 8/10 for its chat assistant.

If your team runs both virtual and in-person meetings, Fireflies.ai stands out for one simple reason - it has a mobile app. That means you can transcribe face-to-face conversations with one tap, making it a great all-round option for hybrid teams who want consistency in how they take notes.

Beyond that, Fireflies is just a solid AI notetaker. It delivers accurate transcriptions and strong AI-generated summaries. We also liked the conversation intelligence features, like talk-time analysis and custom topic trackers for faster searches.

In our testing, Fireflies scored 8/10 for transcription accuracy and 8/10 for AI meeting notes. Setup was smooth and quick, earning a perfect 10/10.

It’s also one of the few tools with a generous free tier and more advanced features (like analytics and integrations) on higher plans. One downside: the Chrome extension that used to let you record without a meeting bot is no longer available. Not a dealbreaker, but something to note.

If you want an accurate, easy-to-use AI notetaker that works across devices – and doesn’t stop at Zoom – Fireflies is a strong pick.

If your team needs to track what’s being said across multiple meetings, Fathom is one of the best tools we’ve tested. You can set up keyword alerts and get notified when specific terms come up on calls – super helpful for staying on top of recurring themes or keeping tabs on important topics.

Beyond alerts, Fathom gives you solid tools for working with transcripts. You can add custom colored labels, drop in action items, and view analytics like talk time and monologue detection. The AI chat is fast and accurate, making it easy to search for answers without digging through full recordings.

In our tests, Fathom scored 10/10 for topic tracking across meetings, 9/10 for transcription accuracy, and 8/10 for AI chat.

There are a couple of trade-offs. You need a meeting bot to record (no discreet option), and it doesn’t support mobile recording for in-person meetings. Some teams might also find the feature set more complex than they need.

But if your priority is tracking conversations over time and pulling out insights from past meetings, Fathom is a strong contender.

If your team struggles with poor audio or hard-to-hear meetings, Krisp is a standout choice. It’s not your typical AI notetaker, but it excels at one thing most tools overlook – crystal-clear audio.

Krisp’s noise cancellation removes background noise, echoes, and even other voices, helping everyone stay focused and heard. In our tests, it earned a perfect 10/10 for audio capture and 9/10 for transcription accuracy.

On Enterprise plans, there’s also real-time accent localization – a clever feature that adjusts spoken accents to match the listener’s native one. It’s surprisingly effective for global teams trying to avoid miscommunication. Plus, you get engagement and performance metrics like talk-time distribution, which can help individuals improve how they communicate in meetings.

That said, Krisp doesn’t include an AI assistant or custom note templates, and video recording is limited to Zoom on paid plans. If you’re after a full-featured notes and summary tool, this might not tick every box.

But if your priority is clear, distraction-free communication – especially in noisy or hybrid setups – Krisp is hard to beat.

If your team runs a lot of recurring meetings, tl;dv is a handy tool for spotting patterns and saving time. Unlike most AI notetakers, it can generate summaries and insights across multiple meetings at once – ideal for teams that want to track key themes without digging through every transcript manually.

Alongside multi-meeting summaries, tl;dv offers accurate transcriptions, custom templates, and solid integrations with collaboration tools. There’s also an AI Coaching Hub that gives speaker insights like average talk time and filler word usage – helpful for improving how your team communicates over time.

In our testing, tl;dv scored 8/10 for its AI assistant and 6/10 for meeting summaries. It’s not the strongest at note generation, and the interface isn’t as polished as other tools. You also can’t edit transcripts or speaker labels, which may be a dealbreaker for teams that rely on transcript accuracy.

Still, if your priority is understanding what’s happening across meetings – not just within them – tl;dv is worth a look.