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Xodo Sign vs Zoho Sign - Comparison 2025

Xodo Sign vs. Zoho Sign

Last updated on

Reviewed by Paddy Stobbs

Stackfix Co-Founder & CEO

PS

In comparing these eSignature solutions, Zoho Sign emerges as the more robust platform with advanced features like formula fields, conditional logic, and comprehensive security compliance. It's better suited for medium to large businesses requiring complex document workflows and strict security standards.

Xodo Sign, with its simpler interface and faster setup, is more appropriate for small businesses or individuals who need basic eSignature functionality without advanced features. The functionality gap between these products is significant, with Zoho Sign offering substantially more capabilities in document creation, workflow management, and security features.

Xodo Sign Product Logo

Advantages of Xodo Sign

Xodo Sign is easier to set up than Zoho Sign
Compared to Zoho Sign's more complex setup process, Xodo Sign offers a simpler, faster implementation that can be completed in minutes. This makes it particularly suitable for small businesses or individuals needing quick deployment.
Xodo Sign has a more straightforward user interface than Zoho Sign
While Zoho Sign offers more features, Xodo Sign provides a simpler, more streamlined experience that's easier to navigate. This makes it more appropriate for users who prioritize simplicity over advanced functionality.
Zoho Sign Product Logo

Advantages of Zoho Sign

Zoho Sign is significantly more advanced in document creation and field customization than Xodo Sign
While Xodo Sign offers basic functionality, Zoho Sign provides a comprehensive set of features including web forms, formula fields, and conditional logic. This makes it particularly valuable for businesses needing complex document workflows with sophisticated field validation and calculations.
Zoho Sign offers superior security features and compliance compared to Xodo Sign
Unlike Xodo Sign, Zoho Sign provides SOC 2 Type II and ISO 27001 compliance, along with more robust authentication options including EU eID verification. This makes it better suited for enterprises requiring strict security compliance.
Zoho Sign has more comprehensive signing workflow options than Xodo Sign
Compared to Xodo Sign's basic signing capabilities, Zoho Sign offers advanced features like e-witnessing, signer delegation, and custom private messages for recipients. This makes it ideal for organizations with complex approval processes.

Xodo Sign is best for

  • Businesses with straightforward document signing requirements
  • Who need quick setup and simple document sharing workflows
  • And/or who need basic security features like password protection and audit trails

Zoho Sign is best for

  • Businesses with complex document preparation needs
  • Who need flexible signing workflows with multiple roles and authentication options
  • And/or who need to collect payments during document signing

Xodo Sign is less good for

  • Businesses with complex document automation needs
  • Who need advanced security features like ID verification or SOC 2 compliance
  • And/or who need mobile signing capabilities and payment collection during signing

Zoho Sign is less good for

  • Businesses with high-volume document tracking needs
  • Who need detailed analytics on signer engagement and completion rates
  • And/or who need a highly polished UI

Gallery

Xodo Sign logoXodo Sign
Xodo Sign screenshot
Zoho Sign logoZoho Sign
Zoho Sign screenshot

Pricing, features & ratings

Xodo Sign logo

Xodo Sign

Starting at

$0

Billed monthly

Pricing calculatorVisit Website
Zoho Sign logo

Zoho Sign

Starting at

$0

Converted from GBP

Billed monthly

Pricing calculatorVisit Website
Stackfix Verdict
Functionality
4

Functionality

4/10

<p>Xodo Sign is a basic eSignature solution with limited advanced features. It lacks web forms, a mobile app, and payment collection. There are no formula or conditional fields, and it doesn’t auto-suggest or place fields. It also lacks signer delegation and e-witnessing, restricting some workflows. The reports dashboard tracks document status but offers little beyond that.</p>
9

Functionality

9/10

<p>Zoho Sign provides a complete eSignature solution, supporting web forms and payment collection while signing. The drag-and-drop builder allows customization with validation and custom fields. Users can control signing order, delegation, e-witnessing, and in-person signing, with team permission management. However, reporting is limited, as Zoho Sign’s reports don’t track key insights like completion time or completion rate. Instead, it only categorizes documents by status (in progress, recalled, expired, completed, document type, etc.). Security features include password protection and ID verification.</p>
Ease of Use
8

Ease of Use

8/10

<p>For basic eSignature sharing and collection, Xodo Sign offers a basic feature set, with its simplicity contributing to ease of use. It’s okay for core eSignature needs but lacks advanced reporting, conditional / controlled input, and e-witness or signer delegation, which may limit certain agreements. Despite these gaps, it remains quite user-friendly.</p>
7

Ease of Use

7/10

<p>The platform is easy to use, though advanced document preparation takes some learning. The clean, modern design and field auto-placement make document creation faster. The builder supports custom fields, so you can reuse validation across documents. Bulk sending, auto-reminders, and auto-fill from integrations help speed up workflows. A file upload field eliminates the need for separate document requests, and Zoho Sign allows payment collection through Zoho Checkout. Users can also edit and resend documents without voiding them, making corrections quick and simple.</p>
Look and feel
5

Look and feel

5/10

<p>Xodo Sign has a limited feature set, making the interface simple. The UI feels outdated, with a lackluster theme and weak color design. Navigation is straightforward, and the drag-and-drop builder is easy to use.</p>
7

Look and feel

7/10

<p>Although Zoho Sign has a solid set of features, the interface feels functional but not the most refined. Navigation is straightforward, but some advanced controls could be better organized. The UI is modern but lacks polish in certain areas.</p><p>The drag-and-drop builder is easy to use but not as advanced as some competitors. The reports section categorizes documents by status (in progress, recalled, expired, completed etc.), but it lacks deeper insights like completion time or completion rate, making tracking less intuitive for high-volume users.</p>
Customisability
3

Customisability

3/10

<p>Xodo Sign handles basic e-signatures but lacks key advanced customizability like e-witnessing and signer delegation, limiting signing flows. It also doesn’t support custom fields, formula fields, or conditional fields, reducing document customization. Formatting of fields and validation is heavily limited: there are basic controls like required / not required, read-only, and text / number / email address etc. for validation. User permissions can't be customized either.</p>
8

Customisability

8/10

<p>Zoho Sign offers flexibility with branding, field properties, signing order, and team permissions. It supports formula fields, custom fields, and conditional logic to show or hide objects based on inputs. In-person signing, e-witnessing, and signer delegation cover all signing flows. However, it lacks custom reports, a major limitation for businesses needing detailed insights. However, you can’t generate tailored reports or track key metrics beyond basic status views.</p>
Ease of Setup
9

Ease of Setup

9/10

<p>Xodo Sign offers a free trial with self-serve purchasing for all tiers except enterprise. Onboarding is quick, allowing users to create eSignature documents in 5–10 minutes. Custom branding and integrations are easy to set up, while configuring reusable templates might take up to an hour. It's not possible to set custom roles, so setting up extra team members should also take under an hour.</p>
6

Ease of Setup

6/10

<p>Zoho Sign offers a free trial, with self-serve purchasing for all tiers except custom plans. The onboarding process is simple, allowing users to create eSignature documents within 5–10 minutes. Integrations like Salesforce, Google Drive, Dropbox, Stripe, PayPal, and Slack can be set up through Zoho Flow, reducing manual effort. Custom permission profiles and branding are easy to configure. Despite its many features, the help docs are well-organized and detailed. Setting up reusable templates, security settings, and user roles takes a few hours, while enterprise-level setup may take 1–2 weeks.</p>
Customer Support
6

Customer Support

6/10

<p>Xodo Sign offers customer support through a help center with a good range of articles, as well as email and live chat, though live chat isn’t available 24/7. Premium support, with faster response times, is only available to users on higher-paid tiers.</p>
6

Customer Support

6/10

<p>Zoho Sign provides comprehensive customer support through email and 24/5 phone support for paid subscribers across multiple regions including the USA, India, and Australia. Their Help Center offers extensive resources including guides, documentation, FAQs, forums, and blogs. They also provide paid one-on-one training sessions for personalized assistance.</p>
Integratability
4

Integratability

4/10

<p>Xodo Sign supports integrations via Zapier, enabling connections with major platforms like Salesforce, HubSpot, and Pipedrive. However, it lacks native integrations with many popular tools, relying heavily on Zapier. Native integrations are limited to a few, such as Google Drive and Dropbox. It does offer API access.</p>
7

Integratability

7/10

<p>Zoho Sign integrates with major platforms through various methods. 1st-party integrations via Zoho Flow include Salesforce, HubSpot, Pipedrive, Dropbox, Stripe, PayPal, and Slack. 3rd-party integrations are available for Google Drive (via Google Workspace Marketplace). Zoho Sign also offers Zapier integration for connecting to thousands of additional apps, and provides an API for custom integrations and automation.</p>
Ease of Migration
6

Ease of Migration

6/10

<p>Xodo Sign has limited options for exporting completed document data. Finished documents and audit trails can be exported as PDFs. Native integrations with Google Drive and Dropbox allow some data syncing, with API access for further customization.</p>
7

Ease of Migration

7/10

<p>Zoho Sign offers multiple ways to export completed document data. Finished documents can be exported as PDFs, audit trails are available in CSV format. A wide range of reports can be downloaded as CSV or PDF. Some native CRM integrations allow easy data syncing, and additional data can be exported through the API for further customization and automation.</p>
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