eSignature Software

• Digital Signing – Enables users to sign documents electronically from any device, eliminating the need for physical paperwork.
• Document Management – Stores and organizes signed contracts, agreements, and other important documents in one place for easy access.
• Compliance & Security – Ensures documents are legally binding and meet industry regulations, with encryption, audit trails, and authentication features.
• Workflow Automation – Streamlines approval processes by sending automated reminders, tracking document status, and reducing manual follow-ups.
• Integrations – Connects with CRMs, project management tools, and cloud storage services to keep documents flowing seamlessly within your existing workflow.

1. Your requirements. Start by defining what you need the eSignature tool to accomplish. Are you a small team looking for a simple signing solution, or do you need advanced features like bulk sending, approval workflows, and compliance tracking? Consider your current needs as well as future growth.
2. Ease of use. A complicated signing process defeats the purpose of using an eSignature tool. Look for an intuitive platform that makes it easy for both your team and your clients to sign documents without unnecessary friction. That’s why Stackfix gives every eSignature tool an ‘Ease of Use’ rating – so you can quickly see which ones are simple and user-friendly. Click into each product above to find the right fit for your team.
3. Technical infrastructure. Think about how the tool fits into your existing tech stack. Do you need integrations with CRM, contract management, or cloud storage software? If you’re handling high document volumes, does the tool support automation and bulk sending without performance issues?
4. Cost. Don’t just look at the base price – consider additional fees for features like API access, advanced authentication, or storage limits. Some platforms appear affordable at first but scale up in cost quickly as your usage grows.
5. Compliance and security. eSignature tools handle legally binding documents, so make sure the platform meets industry standards for encryption, audit trails, and compliance (e.g. eIDAS, ESIGN, UETA). If you operate in a regulated industry, ensure the tool offers advanced security features like multi-factor authentication and role-based permissions.

• Customer support. You might not think about support – until something goes wrong. Check whether the vendor offers 24/7 assistance, dedicated account managers, or self-serve resources like help centers and community forums. To make this easier, Stackfix rates every eSignature tool on customer support. Click into each product above to see how they compare.

1. Choosing based on features instead of usability. Many companies go for the most feature-packed eSignature tool without considering whether they actually need all the bells and whistles. A platform with dozens of complex features won’t help if your team or clients find it difficult to use. Focus on usability, reliability, and a smooth signing experience over just ticking off feature lists.
2. Not planning for compliance needs. eSignatures need to be legally binding, but different industries and regions have different requirements. If you operate in a regulated sector or deal with international contracts, check whether the tool meets compliance standards like eIDAS, ESIGN, UETA, or HIPAA.
3. Failing to think about scalability. Many startups choose an eSignature tool that works for their current needs but struggle when they need to handle more users, higher document volumes, or advanced workflows. Consider where your business will be in a few years – will the tool still meet your needs, or will you have to switch again?
4. Overlooking integrations. eSignature tools don’t work in isolation – they need to fit into your existing workflow. Before committing, check if the tool integrates seamlessly with your CRM, contract management software, cloud storage, and productivity apps. If an integration exists, test it to make sure it syncs the right data and fields properly.
5. Ignoring hidden costs. Some eSignature tools look affordable at first but charge extra for critical features like API access, advanced authentication, or bulk sending. Make sure to factor in all potential costs, especially as your usage scales.

Several providers (like BoldSign, Zoho Sign, and Jotform) offer free plans with basic functionality, though these typically restrict monthly signature limits and advanced features like conditional fields or API access.

For enterprise plans and above, you can expect to speak to sales for a bespoke price. These custom quotes typically factor in integration requirements, compliance needs, and user volume. To skip the demo calls, be sure to check out our pricing calculator.