Airtable is a versatile project management tool. It can be used for many different types of work, or even just for data collection. We recommend Airtable in particular to those doing very data intensive work - especially if you are looking to collect large amounts of data from customers. Airtable's highly customizable forms, the answers to which auto-populate in a spreadsheet, are a great example of a feature that will save you time when organizing your data and make it easier to read and analyze. If you are considering Airtable, then it is likely that you are currently using a spreadsheet software like Google Docs or Excel and are wondering if it is worth the price. We recommend taking advantage of their free trial, but keep in mind that Airtable is generally better for data organization/visualization/customization, real-time updates and workflow automations when compared to purely spreadsheet software.
Expert review
Stackfix's Rating
7.3 / 10
Last updated on
Reviewed by Camin McCluskey
Stackfix Co-Founder & CTO
Key findings
Feature available
Pros
Exceptional Project Portfolio Management
We found Airtable excels at providing comprehensive project oversight.
You can view projects in the same way you can view task - with a grid, calendar, gallery, kaban, timeline, list or gantt view. As such, you can get a very detailed view of the health of projects and see what needs to be finished and what is done. You can also add custom fields and filter for them - allowing you to see, for example, which projects are past their deadline.
Highly Customizable
Airtable stands out for its strong customizability. You can set up automations that integrate with third-party tools, offering a solid range of trigger and action options, along with conditional logic. The forms are just as flexible, letting you use conditional logic, various answer types, and personalize them with banners, logos, and colors. Even the reporting features are customizable, with built-in extensions that help you create tailored reports.
Powerful Workflow Automation
Strong Integration Capabilities
Feature unavailable
Cons
Cumbersome Subtask Management
No Internal Documentation Capabilities
We found Airtable completely lacks the ability to create and maintain internal documentation or wikis. Teams needing to maintain knowledge bases or project documentation must rely on external tools, creating a fragmented workflow.
Absence of Time Tracking
No Task Creation from Forms
Airtable is best for
- Businesses with a moderate number of active projects (5-10 projects at a time).
- Businesses that need extensive data organization and visualization capabilities with highly customizable forms and fields.
- Teams who want strong workflow automation and project-goal alignment for strategic planning.
Airtable is less good for
- Businesses with a high number of active projects (10+ projects at a time) who need streamlined task management and quick project setup
- Who need real-time team collaboration and built-in documentation capabilities
- And/or who need integrated time tracking and approval workflows for project billing.
Gallery
Airtable creating a task in kaban view with comments section for the task also visible
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