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Expensify - Review & Pricing 2025

Name: Expensify
Brand: Expensify

Spend Management

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Expert review

Stackfix's Rating

6.9 / 10

Last updated on

Reviewed by Paddy Stobbs

Stackfix Co-Founder & CEO

Key findings

Expensify offers a streamlined expense solution with great integration capabilities rather than comprehensive spend management. It specializes in minimizing administrative burden through its industry-leading SmartScan technology that automatically extracts receipt data with great accuracy when tested. Its recent release - a conversational chat-based interface for financial management - makes it ideal for companies prioritizing seamless data flow across their tech stack and who don't mind trying new interfaces.

Pros

Outstanding Integration Capabilities

We found Expensify's integration ecosystem to be exceptionally comprehensive, connecting seamlessly with major accounting platforms, ERP systems, and business tools. This makes it particularly valuable for companies using multiple software solutions that need to maintain consistent data flow.

Powerful Core Functionality

We tested Expensify's core expense management features and found them robust and comprehensive. Their SmartScan technology for receipt processing and automatic report generation stands out, making it especially suitable for businesses prioritizing automated expense workflows.

Superior Mobile Experience

During our testing, we found Expensify's mobile app to be exceptionally well-designed, with a ground-up mobile-first approach. The one-click receipt scanning feature and overall simplicity make it particularly valuable for teams frequently managing expenses on the go.

Advanced Expense Categorization

We were impressed by Expensify's AI-powered expense categorization capabilities. Their SmartScan technology not only captures receipt details accurately but also includes advanced tax tracking features, making it especially valuable for businesses requiring precise expense classification.

Innovative Corporate Card Program

We found Expensify's Visa Commercial Card offering particularly compelling, with unique features like 50% subscription savings and superior receipt management integration. This makes it especially valuable for companies looking to streamline their expense processes while reducing costs.

Cons

Limited Customization Options

We found Expensify's customization capabilities to be somewhat restrictive, particularly for complex organizations needing sophisticated policy configurations. Enterprise users may find themselves constrained when trying to implement nuanced spending rules or create highly specialized reporting views.

Basic Budget Management

We were disappointed by Expensify's rudimentary budgeting capabilities. Unlike competitors offering dedicated budgeting modules, the platform lacks robust features for budget modeling and forecasting, focusing instead on basic spend tracking and analysis.

Customer Support Limitations

We found the heavy reliance on self-service support through documentation, while comprehensive, can be frustrating for users needing direct assistance. The platform's support approach may leave some users feeling unsupported when facing complex issues requiring immediate attention.

Card Issuing Not Available Outside the US

Corporate card issuing (Expensify Cards) is currently only available to U.S.-based businesses.

Expensify is best for

Businesses with mobile-first teams seeking hassle-free expense reporting
Who need powerful receipt automation and categorization
And/or who need extensive accounting software integration options

Expensify is less good for

Businesses with complex budgeting needs who prefer traditional interfaces over chat-based management
Who need sophisticated budget modeling and forecasting capabilities
And/or who need predictive spending analytics and future expense forecasting

Gallery

Expensify automatically categorises expenses to either known values or autogroups with the ability to set up rules for future transactions.

Expensify has tools to set up budgets per "Workspace", their way to segment individuals and teams.

Expensify can issue corporate cards

Expensify pricing

Pricing calculator

Billing cycle	Collect $5 user / month Billed annually	Control $9 user / month Billed annually
Common features
Issue corporate cards
Categorize expenses automatically
Control spending limits per user or card
Extract receipt data using OCR
Capture receipts via mobile devices
Advanced features
Track spending in real-time
Access features through a dedicated mobile app
Configure multi-level approval workflows
Integrate with QuickBooks
Connect directly with bank accounts for reconciliation
Maintain comprehensive audit trails
Integrate with Xero
Set and manage budgets by team or department
Approve expenses before they occur
Manage expenses across multiple business entities
Handle multiple currencies
Assign permissions based on roles
Build custom spend reports
Integrate with NetSuite
Automatically match receipts to expenses
Generate compliance reports
Automate workflows with Zapier integration
Delegate expense management tasks
Automate expense reporting
Export reports in common data formats
Enable secure single sign-on (SSO)
Integrate using API access
Enforce expense policies in real-time
Analyze spending by category

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